Administrative Assistant

Administrative Assistant

Manhattanville University's School of Education

EdD program in Educational Leadership is seeking a part-time Administrative Assistant. This position is responsible for administrative support to the Associate Director of Doctoral Program Operations. The Administrative Assistant must be able to multi-task, organize, prioritize, schedule, and communicate clearly in a demanding, student-centric environment.

Supervisory Responsibilities:

• None

Duties/Responsibilities:

• Scheduling
• Coordinate calendars, appointments, meetings, and doctoral program activities for the Associate Director of Doctoral Program Operations.
• Schedule appointments, faculty meetings, and program-related meetings, ensuring timely communication of logistics and changes.
• Maintain accurate schedules, track deadlines, and proactively identify and resolve scheduling conflicts.
• Communication
• Serve as a professional and responsive point of contact for EdD students, faculty, staff, and university partners.
• Draft and distribute routine communications, announcements, reminders, and program-related correspondence.
• Respond to inquiries promptly and accurately, directing questions and issues to the appropriate faculty or administrator when needed.
• Events
• Assist with planning and coordinating EdD program events, including orientations, information sessions, workshops, and student celebrations.
• Coordinate event logistics, including invitations, registrations, room reservations, materials, technology, catering, and day-of support.
• Maintain event calendars and communicate schedules, expectations, and logistical details to students, faculty, speakers, and guests.
• Administrative
• Provide day-to-day administrative support to the Associate Director, including document preparation, data entry, record maintenance, and file organization.
• Maintain accurate student and program records while ensuring confidentiality and compliance with university policies and procedures.
• Assist with program operations, reports, forms, purchasing, and other administrative projects to support the effective delivery of the EdD program.

Required Skills/Abilities:

• Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, Teams, and SharePoint
• Strong organizational and time-management skills
• Excellent written and verbal communication
• Attention to detail and accuracy
• Ability to work independently

Qualifications

• Education: High school degree required, four-year college degree preferred
• Required Experience:
• Minimum of one year of administrative, office, or program support experience; experience in higher education or a student-services environment preferred.
• Demonstrated experience coordinating schedules, meetings, events, communications, and administrative processes.
• Experience providing professional customer service and support to students, faculty, staff, or other constituents.
• Experience maintaining accurate records, managing confidential information, and working effectively with multiple priorities and deadlines.
• Preferred Experience:
• Experience working in a higher education or graduate/doctoral program environment.
• Familiarity with student information systems and learning management systems.
• Knowledge of FERPA and other regulations governing the confidentiality of student records.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.

Salary

• The hourly wage for this position is $22.40/hour

Hours Expectation: Part-time, 21 hours per week.

Work Location: Hybrid (Manhattanville Campus and remote)

Housing: Housing is not provided.

Benefits

• Manhattanville University also offers a highly competitive and comprehensive benefits package, including tuition remission. For more information regarding benefits, please visit our benefits page: Manhattanville Benefits

• Applications will be reviewed as they are received, and qualified candidates may be invited to interview before the application deadline. We encourage you to apply early, as the position may be filled prior to the closing date.

• Applicants must be legally authorized to work in the United States for the duration of their employment.

• Manhattanville University is an Equal Opportunity Employer. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes.