Administrative Assistant-Level 2 - Experienced (6 - 10 Years)

Everforth Apex Job Posting

Administrative Assistant-Level 2 - Experienced (6 - 10 Years)

Location: Palm Beach Gardens, Florida (Onsite)

Role Overview

This role involves performing diversified administrative duties that require a broad knowledge of organizational policies, procedures, and practices. The position demands attention to detail, strong organizational and customer service skills, and the ability to exercise independent judgment within established guidelines. The successful candidate will support the corporate learning center by coordinating and administering the day-to-day logistics associated with instructor-led training and other learning activities.

Key Responsibilities

• Coordinate end-to-end logistics for instructor-led training classes and learning events.

• Partner with facilitators to establish class schedules and coordinate training requirements.

• Reserve classrooms and manage classroom schedules for training.

• Perform Learning Management System (LMS) administration for classroom training, including scheduling classes, managing rosters, and recording training completions.

• Monitor and respond to requests received through shared mailboxes.

• Manage and maintain training calendars.

• Order and maintain classroom, training, and office supplies.

• Coordinate with other departments and external vendors to resolve scheduling, logistical, and administrative issues.

• Audit and process invoices in accordance with established accounts payable procedures.

• Maintain accurate training, scheduling, and administrative records.

• Support special projects and learning initiatives as requested.

• Required Qualifications

• Education: High school diploma or GED.

• Experience: Five or more years of relevant administrative, operations, training coordination, or related experience.

• Preferred Qualifications

• Experience coordinating instructor-led training, meetings, events, or similar activities.

• Experience administering a Learning Management System (LMS), preferably SAP SuccessFactors.

• Experience managing shared mailboxes, calendars, room reservations, and scheduling.

• Proficiency with Microsoft Office applications, including Outlook, Teams, Excel, and PowerPoint.

• Experience processing invoices, purchase orders, or chargebacks.

• Organizational and time-management skills with the ability to manage multiple priorities.

• Attention to detail and commitment to accurate recordkeeping.

• Written and verbal communication skills.

• Customer service and problem-solving skills.

• Ability to work independently while collaborating effectively with facilitators, employees, vendors, and internal business partners.

• Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Benefits

• Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a Health Savings Account, a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our Welcome Packet as well, which an Everforth Apex team member can provide.

• Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

• UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.