Administrative Assistant

Administrative Assistant

Leddy Group is seeking an Administrative Assistant with customer service, accounting, and shipping coordination experience for a busy office environment in the Lee, NH area. This role combines front office responsibilities, accounting support, customer service, and domestic and international shipping coordination. The ideal candidate will be highly organized, detail-oriented, and comfortable managing multiple priorities while providing exceptional support to both customers and internal team members.

Responsibilities

• Accounting & Administrative Support

• Perform daily cash entries and accounting-related data entry

• Prepare cash deposits for management

• Answer incoming telephone calls and direct messages appropriately

• Retrieve, open, date-stamp, and distribute incoming mail

• Process ACH travel expense payments and maintain tracking spreadsheets

• Prepare monthly sales reports, including sales activity by country

• Customer Service

• Maintain accurate customer information within the company's accounting system

• Update customer records, contact information, and account details

• Provide backup support for customer service activities as needed

• Assist domestic and international customers with inquiries and account-related requests

• International & Domestic Shipping & Documentation

• Prepare export documentation including packing lists, invoices, bills of lading, dock receipts, certificates of origin, and other required shipping documents

• Produce and maintain country-of-origin certificates and records

• Create and process international shipment documentation

• Post invoices and maintain shipping records

Qualifications

• Previous administrative, customer service, accounting, or diverse office support experience

• Strong attention to detail and organizational skills

• Proficiency with Microsoft Excel and other Microsoft Office applications

• Ability to manage multiple responsibilities in a fast-paced environment

• Excellent verbal and written communication skills

• Experience with shipping documentation or logistics coordination is preferred

• Experience working with accounting or ERP software is a plus

• Pay & Schedule

• Pay: 22.00-25.00 per hour

• Schedule: Monday-Friday, 8:00 AM-5:00 PM

• Location: Lee, NH Area

• Veterans and military spouses are encouraged to apply.