Administrative Assistant

POSITION SUMMARY:

The Administrative Assistant provides administrative and operational support to ensure the efficient day-to-day operation of the office. This role serves as the first point of contact for visitors and employees while supporting office administration, purchasing, onboarding, and basic HR-related functions.

KEY RESPONSIBILITIES

• Serve as the primary point of contact at the front desk by greeting visitors, answering and directing phone calls, and routing inquiries to the appropriate departments.
• Maintain a professional and organized reception area.
• Order and maintain office supplies, equipment, and other administrative materials to support daily operations.
• Maintain facility records and filing systems, ensuring documentation is accurate, organized, and up to date.
• Coordinate and schedule meetings, conference rooms, and appointments as needed.
• Manage incoming and outgoing correspondence, including mail, packages, and email communications.
• Assist with new hire onboarding by preparing paperwork, coordinating orientation activities, and ensuring required employment documentation is completed.
• Respond to routine employee questions regarding company policies, benefits, and administrative procedures, directing more complex inquiries to Human Resources.
• Create and process purchase orders in accordance with company procedures.
• Process invoices, reconcile vendor billing, and coordinate with Accounting to ensure timely payment.
• Maintain confidentiality of employee and company information.
• Support special projects and perform other administrative duties as assigned.

QUALIFICATIONS AND EXPERIENCE

• Minimum educational requirement is high school diploma, or equivalent

• Associates Degree with a Business Administration focus preferred; or 2-3 years administrative experience in a manufacturing setting; or an equivalent combination of education and experience

• Able to complete multiple projects on time and with minimal supervision, which often serve several people and contain conflicting deadlines

• Excellent interpersonal and communications skills

• Good understanding of basic math required for quick and accurate counting and calculations

• Proficiency with Microsoft Office, Excel and PowerPoint.

• High attention to detail, accuracy, time management, and organization

• Must have excellent communication and interpersonal skills with the ability to interact with many types of personalities

• Must have sound judgment and discretional skills and be able to work with little supervision

• Must be able to consistently work under pressure and simultaneously prioritize multiple projects

• Company Overview

• Infra Pipes has over 60 years of experience specializing in the design, manufacture, and custom fabrication of engineered polyethylene systems for water, wastewater, and stormwater management applications. We provide full-service engineering support and custom solutions to meet project-specific requirements across North America.

• Benefits

• Infra Pipes offers a comprehensive benefits package, including health and dental coverage, retirement savings, paid time off, tuition and professional development assistance, and eligibility for incentive compensation.

• Equal Opportunity Employer

• Infra Pipes is an equal-opportunity employer. We consider all qualified applicants without regard to any characteristic protected by applicable federal, state, provincial, or local law.

• Assistance

• Accommodations are available on request for candidates taking part in all aspects of the selection process. If you require an accommodation, please submit a request through the application system.

• Right to Work

• Applicants must be legally authorized to work in the country where the position is located. For U.S.-based roles, Infra Pipes participates in E-Verify to confirm employment eligibility.