Administrative Assistant

Administrative Assistant

This position provides administrative support to the School of Educational Studies (SOES), World Languages, Literatures and Cultures (WLLC), International Office (IO), and International Global Studies (IGS). This is a full time, on-campus position. Generous benefits include health, retirement, considerable time off and access to multiple tuition scholarship programs for employees and dependents.

Responsibilities

• General administrative support for departments and teaching licensure; create and maintain confidential student files, evaluations and contracts; data collections and management for licensure and assessment; assist in course projections; attend regular meeting with full Admissions team; maintenance of student handbooks; serve as key coordinator for CLA building; coordinate IT and physical plant requests; provide support to student organizations (Aspiring Educators, KDP, Golden Apple and honor societies); attend department meetings as necessary
• Marketing, event planning and social media outreach for ES, IO, WLLC, and IGS; conceive, develop and implement marketing ideas to promote the departmental programs and general internationalization efforts; design marketing materials, including brochures, posters and other print media; plan and coordinate event; manage social media and website maintenance specific to these departments
• Financial and budgeting for ES, IO, WLLC and IGS; monitor budget including endowed professorship; process reimbursements, stipends and vendor payments; pay bills and transfers; manage transaction on department visa cards and expense records; assist in forecasting budget needs for departments
• Hire, train and supervise student workers for ES, WLLC, IO and IGS; train student workers so they are capable of working with variety of professors, students and university offices; assign projects to student workers and supervise ongoing projects; manage time cards and student worker schedule; conduct year-end evaluation for each student worker

Requirements

• Associate’s degree preferred; combination of education and professional experience may substitute for degree
• Minimum of one year related office experience; knowledge of budgeting and some marketing
• Proficiency in MS Office and Google Suite; design software like Canva preferred