About this role
Administrative Assistant III
This position provides advanced administrative support to faculty and departmental leadership. They coordinate faculty activities, travel, meetings and correspondence. The role will provide support and management of pathology-related administrative processes, and special projects while ensuring efficient departmental operations. This role serves as a key liaison between faculty, staff, trainees, and institutional partners.
Responsibilities
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Supporting Ophthalmology providers and housestaff in scheduling, academics, travel, clinical operations and processes management. Acts as coordinator for provider schedules, meetings, fellowship rotations, performing advanced tasks with minimal supervision. Member of the administrative support team for cross coverage, backup support, team building activities, group support and departmental support.
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Main support of pathology and research administrative workflows, including report preparation and documentation tracking. They will process departmental forms, requests, and manage special projects, as well as prepare information for reports and presentations.
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Minimum Qualifications
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EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
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Administrative Assistants, III : Requires 3+ years of related experience.
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Preferences
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Associate degree or equivalent combination of education and experience.
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Three years of progressively responsible administrative support experience required.
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Experience in healthcare, academic medicine, or research environments is preferred.
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Strong writing skills, communications skills and ability to organize complex projects with a high ability to multitask.
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Self-directed. Strong skills in decision making. Skilled in event/meeting coordination and process management.
Benefits
- Eligible Staff Members , a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.