Administrative Assistant II, School of Arts & Sciences

Position Details

Position Overview

Position Title Administrative Assistant II, School of Arts & Sciences

Department 211610 - Education

Position Type Regular

Position Classification Full-Time, 12 months

Grant/Gift Funded (all or a portion)? No

If Temporary or Grant Funded, Start Date and End Date

Position Description/Posting Details

Posting Number S1470P

Position Summary

The Administrative Assistant II is responsible for providing administrative and clerical support to the Chair, Director, Faculty and / or administrative staff of departments or programs as assigned. This is a full-time, 12-month/year-round position. The position is ongoing and is not limited to a 12-month appointment. The hours are 8:30 to 4:30, Monday through Friday, with some evening requirements for events.

Essential Duties

• Answer phones/check department / program email address and supply information on routine matters. May need to do research in order to provide complete information or service to alumni, students, parents, faculty, or staff.
• Receive, greet, direct, and assist students, parents, and visitors serving as a source of information regarding program policies, procedures, and activities.
• Provide data maintenance and support and appropriate coding/updating of information in Banner.
• Establish, coordinate, maintain, and update records of all aspects of programs operations, including files, databases, records, and/or other documents – both electronic and paper.
• Assist the Chair or program director in the creation of class schedules and preliminary payroll reports. If area served includes a graduate program, coordinate student registration, including monitoring enrollments and assigning students to sections.
• Serve as the departmental resource in hiring processes and procedures, including the People/Admin employment portal.
• Assist in administering the budget, including tracking and monitoring purchases.
• Advise department faculty regarding correct forms to use for University activities (e.g., conference support application and reimbursement).
• Maintain accuracy of web page information.
• Schedule and coordinate meetings, events, interviews, appointments, and/or other similar activities.
• Develop and maintain good working relationships with the faculty and staff of other academic and non-academic departments; report information as required to the Office of the Dean.
• Oversee, train, and coordinate the schedules and assignments of student employees.
• Receive and distribute mail and packages.
• Order and maintain inventory of office supplies and any other necessary materials.
• Coordinate the maintenance of office equipment and facilities, and assist those needing help with the office copy machine.
• Assist with regular data collection, surveying, etc. as needed for the preparation of reports for internal or external use, such as assessment or accreditation.
• If area served includes a graduate program, assist with admissions process and coordinate logistics where needed.

Secondary Responsibilities

• Assist with office coverage with other Administrative Assistants when and where necessary, as directed.
• Participate in ongoing professional development opportunities for administrative support staff as provided by the School or University.
• Other duties as assigned.

Direct Reports

1-3 student workers

Required Qualifications

• Associate’s degree and 1-3 years of experience in an administrative support role or an equivalent combination of education and experience.
• Mastery of intermediate skill level in Word, Excel, PowerPoint, and internet search software relevant to the position.
• Intermediate skills in function specific database software (e.g., Banner, Argos, Canvas, Degree Works).
• Excellent communication skills (i.e. grammar, vocabulary) to be applied to telephone communications and to written communications such as email, letters, memos, etc.
• Knowledge of and commitment to the mission of La Salle University.

Preferred Qualifications

• Previous administrative experience in an academic setting.
• Knowledge of Spanish or another language other than English (in positions where there is routine contact with students, families, or clients who are not native speakers of English).

Physical Requirements and/or Unusual Work Hours

• Positions that support programs with evening course offerings may require some days with an adjusted scheduled (i.e. through start of evening courses).
• May be required to attend and assist in key events during evenings or weekends.
• May be required to sit for extended periods of time.
• May be required to lift boxes of up to 25 pounds.
• Ability to move around campus.
• May be required to deliver information or packages around campus.

Special Instructions to Applicant

Names and contact information of references will be required if selected for a second interview.

La Salle University is dedicated to fostering a welcoming and respectful environment where all individuals can thrive. We seek candidates who will contribute to a positive, inclusive, and supportive community, and who are committed to working collaboratively with students, fostering critical thinking, supporting their success, and helping them realize their full potential.

La Salle University offers its eligible employees comprehensive medical and dental plans, employer paid life and disability insurance, retirement benefits, generous paid time off (vacation, sick leave, and holidays), and tuition benefits such as no cost undergraduate and graduate degree programs for its employees (with no wait period) and no cost undergraduate degree programs for its employees’ dependents (after completing the required years of service).

Posting Information

Application Open Date 10/13/2026

Application Close Date 10/27/2026

Application Open To Internal and External Applicants

Documents Needed to Apply

Required Documents

• Cover Letter/Letter of Interest
• Resume/Curriculum Vitae

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have previous experience working in a private college or university setting?
• Yes
• No

What is the highest level of education you have completed (at the time of application)?

• GED
• High School Diploma
• Associates Degree
• Bachelor's Degree
• Master's Degree
• Doctorate Degree (e.g., PhD, PsyD, JD)
• None of the above

Are you proficient in using a computer and software such as Microsoft Word and Excel?

• Yes
• No

What is your proficiency with written and spoken Spanish?

• Basic Proficiency
• Limited Working Proficiency
• Near-Native Proficiency
• Native Proficiency

How did you first hear about this employment opportunity?

• blackperspective.com
• disabilitysolutionstalent.org
• disabledperson.com
• employdiversity.com
• hercjobs.org
• higheredjobs.com
• hireourheros.com
• hispanic-today.com
• indeed.com
• jofdav.com (Job Opportunities for Disabled Veterans)
• La Salle Website
• monster.com
• Referred by a Current or Former Employee
• Referred by a Friend or Family Member
• usmilitarypipeline.com
• veteransenterprise.com
• vetjobs.com
• wib-i.com (Women in Business & Industry)
• womenforhire.com
• Other - Academic or Professional Publication
• Other - Agency or Search Firm Referral
• Other - Diversity Association/Publication Website
• Other - Conference or Career Fair
• Other - Local Newspaper
• Other - Internet Site Not Listed Above
• Other - Professional Affiliation/Trade Website

If your answer to the above question is "Other", please specify the source below. If this questions does not apply, please enter "N