Administrative Assistant II - Prison Education Program

Administrative Assistant II - Prison

Location: Main Campus - Dayton, OH

Job Number: 05567 Department: Advanced Job Training Job Category: Support Job Type: Full-Time Status: Regular Open Date: 10/01/2026 Resume Review Date: 10/16/2026 Closing Date: 10/15/2026 Open Until Filled: No

Position Summary The Administrative Assistant II – Prison position provides high-quality administrative support to the Directors of Internal and External Programs, as well as full-time and part-time faculty within the Prison Program. This role helps ensure the department operates efficiently, professionally, and effectively while fostering a positive, collaborative, and service-oriented environment for students, faculty, staff, and external partners. The salary for this position begins at $40,359.00 and is determined commensurate with education and experience.

Why you’ll love Sinclair: The following are some of the benefits that full-time support staff with Sinclair College receive:

• Tuition Waiver for You and Your Family: Employees and eligible dependents can take advantage of tuition-free access to Sinclair courses and programs.
• Generous Retirement

Benefits

• Build your future through participation in OPERS, including a 14% employer contribution.

• Exceptional Time Off: Enjoy more than four weeks of vacation and personal leave, more than three weeks of sick leave annually, and 14 paid holidays each year.

• Health

• That Work for You: Choose from competitive medical, dental, and vision plans designed to support you and your family’s health and well-being.

• Peace of Mind for the Future: Full-time employees receive employer-paid life insurance and long-term disability coverage.

• Professional Growth Opportunities: Continue your education and career development with tuition reimbursement and ongoing professional development support.

• Work-Life Balance and Wellness: Access programs, resources, and events that support your personal well-being and professional success.

• Sinclair College reserves the right to revise this position description at any time. This position description does not represent a contract of employment.

• Principal Accountabilities

• Provide administrative support within the Prison Program department, ensuring efficient daily operations and effective communication among stakeholders

• Serve as a primary point of contact for departmental inquiries by monitoring shared email accounts, responding to routine requests, scheduling meetings, distributing communications, and coordinating calendar activities

• Assist with academic and semester planning activities, including course scheduling support, semester preparation, instructor communications, course material coordination, and maintenance of instructional resources

• Coordinate the ordering, tracking, inventory management, distribution/delivery, and return of instructional materials, textbooks, technology, office supplies, and other program resources in accordance with departmental and institutional procedures

• Process and maintain departmental records, forms, reports, spreadsheets, evaluations, and documentation while ensuring compliance with college record retention requirements and confidentiality standards

• Support student and faculty-related processes, including Prior Learning Assessments, instructor evaluations, academic correspondence, Dean’s List communications, and other programmatic activities

• Assist with the management and tracking of instructional technology and equipment, including Chromebook inventory, labeling, distribution, and related records

• Support graduation and credentialing activities by coordinating logistics, maintaining inventories of graduation materials, preparing certificates and regalia, and collaborating with correctional facilities, faculty, program leadership, families (where permitted), and Sinclair commencement personnel

• Provide on-site operational support at correctional facilities as assigned and maintain collaborative working relationships with facility staff to support program delivery and student success

• Assist with special projects, departmental events, meetings, and other initiatives in support of Advanced Job Training, Prison Program, and institutional goals

• Other related duties as assigned

Requirements

• Minimum of an associate’s degree required; bachelor’s degree in a related field preferred

• Minimum of three (3) years of professional office experience required; experience in correctional, law enforcement, or higher education setting preferred

• Current working knowledge of and successful professional experience working within the criminal justice system preferred

• Professional communication skills to include but not limited to oral and written required

• Ability to successfully work with diverse constituents, including college faculty and administrators as well as inmates and staff in correctional facilities required

• Ability to work on multiple tasks simultaneously while providing great attention to detail while meeting all prescribed deadlines required

• Current working knowledge of Microsoft Office and ability to learn necessary college-related databases required

• Note: The following are supplemental questions and may be required as part of the application process.