About this role
Job title: Administrative Assistant II
About the Role Provide administrative and clerical support to management, including management of personnel records. Work under the general supervision of the General Manager, providing personal secretarial services and administrative assistance. Exercise discretion and judgment to deliver courteous, responsive, and accurate information to associates.
What You'll Do
- Screen telephone calls and visitors, determining who can be redirected to subordinate managers or other offices.
- Provide information to callers with knowledge of the manager's area and company policies.
- Perform confidential administrative functions that can impact cost, including typing, proofreading, and distributing minutes for important meetings.
- Maintain departmental records and prepare reports.
- Schedule meetings and appointments and arrange travel and hotel accommodations.
- Open and review mail directed to management staff; draft responses and determine item delegation.
- Follow up on assignments delegated to subordinate managers.
- Maintain an administrative filing system, including confidential items.
- Process weekly payroll records.
- Serve as the central communication point for associates.
- Operate office equipment such as fax, copier, printer, and binding machines.
- Perform additional duties as assigned.
What We're Looking For
- Two years related experience.
- High School Diploma or equivalent, preferred.
- Ideal candidates will have experience with payroll processing, Kronos, and Oracle.
- Strong communication, organization, and discretion; ability to handle confidential information.
Nice to Have
- Previous experience with payroll processing, Kronos, and Oracle (preferred).
Compensation & Benefits
- Salary: USD 25.90 per hour.
- Affordable medical, dental, and vision coverage beginning on the 30th day.
- PTO program for all associates, including paid holidays and vacation.
- 401(k) with generous company match.
- Tuition reimbursement program.
- Training and career advancement opportunities.