Administrative Assistant II

About the Role DHL Supply Chain is hiring for an Administrative Assistant II to provide administrative and clerical support to management, including the management of personnel records. Working under the general supervision of the General Manager, the role includes personal secretarial services and administrative assistance, with discretion and judgment to provide courteous, accurate information to associates. Our organization is an equal opportunity employer.

What You'll Do

• Screen telephone calls and visitors, directing to appropriate managers or offices.
• Provide information to callers with knowledge of the manager's area and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions including typing, proofreading, and assembling reports or proposals for customers or outside agencies; taking, transcribing and distributing minutes for important meetings.
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments, and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff; compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

What We're Looking For

• Two years related experience; High School Diploma or Equivalent, preferred.
• Strong verbal, written communication, and time management skills.
• Proficient with word processing, spreadsheet and presentation software.
• Ability to file, alphabetize and sort.
• Ability to learn new software systems and tasks quickly.
• Ability to learn the manager's areas of responsibility and company policies, procedures, and operations.
• Ability to read and concentrate via computer data entry typing and proofreading up to 50% of time.

Nice to Have

• In addition to the general job description below, the ideal candidate will also possess the following skills and/or experience: strong verbal and written communication, time management; proficiency with office software; ability to learn quickly; familiarity with payroll processes.

Compensation & Benefits

• Pay: $22 per hour.
• Benefits: Affordable medical, dental, and vision coverage beginning on your 30th day; PTO program for all associates, including paid holidays and vacation; 401(k) with generous company match; Tuition reimbursement program; Excellent training and career advancement opportunities.