About this role
About the Role DHL Supply Chain is seeking an Administrative Assistant II to provide administrative and clerical support to management, including management of personnel records. The role reports to the General Manager, performing personal secretarial services and administrative assistance with discretion and professionalism to provide courteous, responsive, and accurate information to associates.
What You'll Do
- Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or other offices.
- Provide information to callers, requiring knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
- Perform confidential administrative functions with potential cost impact, including typing, proofreading, assembling reports or proposals, and taking, transcribing and distributing minutes for important meetings.
- Maintain departmental records and prepare reports.
- Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
- Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
- Follow up on delegated assignments to subordinate managers as to status, completion, etc.
- Maintain administrative filing system including items that are confidential.
- Process weekly payroll records.
- Serve as central communication point for associates.
- Operate office equipment including fax, copier, printer, and binding machines.
- Perform additional duties as assigned.
What We're Looking For
- Two years related experience.
- High School Diploma or Equivalent, preferred.
- Strong verbal and written communication and time management skills.
- Proficient with word processing, spreadsheet, and presentation software.
- Ability to file, alphabetize and sort; ability to learn new software systems and tasks quickly.
- Ability to learn the manager’s areas of responsibility and company policies, procedures, and operations.
- Ability to read and concentrate via computer data entry typing and proofreading—up to 50% of time.
Nice to Have
- Additional skills and experience as listed in the posting: confidentiality, discretion, and ability to manage multiple tasks.
Compensation & Benefits
- Pay: $22.25 per hour
- Affordable medical, dental, and vision coverage available beginning on your 30th day
- PTO program for all associates
- 401(k) with generous company match
- Tuition reimbursement program
- Excellent training and career advancement opportunities