About this role
Job title: Administrative Assistant (I, II, III)
About the Role UDW Administrative Assistant (I-III) in Santa Ana, CA supports Organizing & Field Services. The role involves clerical and secretarial duties, handling complex tasks to enhance office efficiency, and serving as a key contact point for communications while maintaining confidentiality. The position includes managing calendars, coordinating meetings and events, overseeing supplies, training staff, and performing mid-to-high level administrative tasks.
What You'll Do
- Warmly welcome visitors and address inquiries, managing the reception desk
- Demonstrate polite and professional communication via phone and mail
- Safeguard the confidentiality of member, provider, and staff information
- Engage with members, providers, staff, and visitors to ensure a seamless and positive experience
- Anticipate the needs of others to proactively enhance their interactions
- Manage incoming communications by answering phones and directing calls
- Handle incoming correspondence such as faxes and emails, ensuring timely distribution
- Receive, sort, and distribute deliveries and mail
- Perform clerical tasks, including copying, faxing, and mailing
- Manage calendars, coordinate meetings and events, oversee supplies, train staff, and execute mid-to-high level administrative tasks
Compensation & Benefits
- Salary ranges: Administrative Assistant I: $45,801.60 to $61,297.60; Administrative Assistant II: $48,091.68 to $64,362.48; Administrative Assistant III: $50,496.26 to $67,580.60 (USD)
- Employment type: Full-time non-exempt
- Schedule: In-person, Monday to Friday, 9:00 AM to 6:00 PM
- Location: Santa Ana, CA