About this role
Administrative Assistant I
The International Red Cross and Red Crescent Movement is the largest humanitarian network in the world. Its mission is to alleviate human suffering, protect life and health, and uphold human dignity especially during armed conflicts and other emergencies. It is present in every country and supported by millions of volunteers.
Administrative Assistant I Job Type: Contract Qualification: BA/BSc/HND Experience: 1 - 2 years Location: Abuja Job Field: Administration / Facilities
Job Summary
The Administrative Assistant provides secretarial/administrative support and acts as Information Management (IM) Focal point in the ABJ Delegation.
Accountabilities & functional responsibilities Welcomes visitors, provides them with information and directs them to the appropriate staff members. Answers and redirects incoming calls. Provides answers to callers’ questions. Participates in implementing all information management projects or programs linked to Information Management. Ensures that users understand the needs for change and supports these changes. Receives incoming paper mails, distributes them according to concerned individual or department. Prepares outgoing bordereaux and receives/distributes incoming mails. Briefs, guides, helps ABJ colleagues handling bordereaux. Checks all outgoing correspondence to ensure that the ICRC protocol is followed in the Delegation. Organizes dispatch of outgoing letters. Maintains incoming and outgoing Chrono files and ensures that all outgoing letters are acknowledged by the receiver through dispatch office. Contributes to ensuring that rules for correspondence, document security, archiving and good usage of standard computer technology are properly followed and implemented. Manages ICRC visual identity stock in collaboration with relevant departments and sub delegations and other general stationary stocks for the management team. Ensures that the stationary complies with the applicable visual identity rules and is responsible for keeping stock. Keeps knowledge and skills up to date on standard computer technology, becomes involved in development relevant to the work, self-trains and adapts as needed to support changes and pass on knowledge (trainings, sharing tips, etc) Supports the IM team in daily administrative tasks such as agenda, meeting and VIP visits organization, contacts, compilation of documents and drafting simple correspondence. Prepares for meetings by setting up rooms and materials, including technical set-up for conference calls, presentations and video conferences. Carries out secretarial tasks such as making photocopies, destroying documents, ordering supplies, etc. Maintains Management’s interlocutors list by updating it regularly.
Certifications / Education required Bachelor’s Degree in communications, Business Administration, Computer Science, Social Sciences, or a related field. Very good working knowledge of Computer software like MS Office (Word, Excel, PowerPoint), HCL Notes, and Sharepoint. Excellent command of English is a great asset and good capacity building skills. 1–2 years of experience in program and administrative related tasks. You must have a valid working permit to work in Nigeria
Desired profile and skills Strongly motivated by humanitarian work Able to work under pressure
Our values At the ICRC, we value impact, collaboration, respect, and compassion. We seek candidates who demonstrate behaviors based on these shared values.
Reports to (role) Executive Assistant & IM Officer, Assistant & IM Officer
Relationships Internally, interacts with staff within the delegation or headquarters. Externally, interacts with commercial providers.
What we offer
Rewarding work in a humanitarian and multicultural environment. Competitive employment package with medical insurance and ICRC pension plan. In-house training opportunities for personal development. A full-time, fixed-term contract (4 – months, Maternity Cover). The opportunity to join an ICRC talent pool, be considered for future assignments elsewhere and experience different contexts, fields, and challenges.
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