Administrative Assistant I - Division of Health Sciences

Administrative Assistant I - Division of Health Sciences

Position Information

Position Information (Default Section)

Job Title Administrative Assistant I - Division of Health Sciences

Location

Main Campus - Dayton, OH

Job Number 05576

Department Nursing

Job Category Support

Job Type Full-Time

Status Regular

Job Open Date 10/21/2026

Resume Review Date 11/5/2026

Closing Date 11/04/2026

Open Until Filled No

Position Summary

The Sinclair Health Sciences Division is dedicated to providing exceptional administrative support to the Department Chairs, Program Director, full-time faculty, and adjunct faculty, ensuring the efficient and professional operation of the departments. This role is focused on offering high-level customer service to current, future, and past students, as well as to other internal and external customers of the departments, division, and the college. The position plays a key role in facilitating smooth departmental operations, supporting faculty needs, and contributing to an optimal experience for students and stakeholders alike.

The potential minimum compensation for this position begins at $35,194.00 and is commensurate with education and experience.

Why you’ll love Sinclair:

The following are some of the benefits that full-time support staff with Sinclair College receive:

Tuition Waiver for You and Your Family: Employees and eligible dependents can take advantage of tuition-free access to Sinclair courses and programs.

Generous Retirement

Benefits

• Build your future through participation in OPERS, including a 14% employer contribution.

• Exceptional Time Off: Enjoy more than four weeks of vacation and personal leave, more than three weeks of sick leave annually, and 14 paid holidays each year.

• Health

Benefits

• That Work for You: Choose from competitive medical, dental, and vision plans designed to support you and your family’s health and well-being.

• Peace of Mind for the Future: Full-time employees receive employer-paid life insurance and long-term disability coverage.

• Professional Growth Opportunities: Continue your education and career development with tuition reimbursement and ongoing professional development support.

• Work-Life Balance and Wellness: Access programs, resources, and events that support your personal well-being and professional success.

• *SCC has the right to revise this position description at any time. This position description does not represent in any way a contract of employment.

• Principal Accountabilities

• Greet students, visitors, faculty and staff in professional manner, answer questions, problem solve where applicable, and refer appropriately

• Answer incoming phone calls efficiently and professionally from students, internal and external customers

• Communicate appropriately to email inquiries and communications

• Schedule appointments for students and visitors to meet with Department Chairs, Program Directors, and full-time faculty

• Support department-based Administrative Assistants to monitor and maintain inventory of office supplies for departments and division; order, process, receive supplies

• Initiate appointment requests for meetings; coordinate booking appropriate meeting room and food requisition processes where applicable

• Perform FBI and BCI background screening for students and staff

• Process incoming and outgoing mail correspondence

• Order duplication, receive duplicated materials and distribute appropriately

• Process work order requests and help desk tickets as needed

• Review and maintain identified departmental websites within the division

• Create and relay appropriate communications to program applicants and current students

• Accurate data entry skills

• Review and process high volumes of student and faculty medical and miscellaneous documentation while maintaining confidentiality and accuracy

• Maintain and update compliance tracking spreadsheets

• Other duties as assigned

Requirements

• Minimum of a high school diploma or equivalent required; associate’s level degree in related field preferred

• Minimum of two (2) years of administrative assistant/office experience required

• Demonstrated knowledge of Microsoft Office: Word, Access, PowerPoint, Excel, Outlook required

• Strong computer skills with ability to master proficiency in applicable software systems used by the college required

• Excellent organizational and time management skills required

• Current Notary Certification preferred or ability to obtain Notary Certification required within six (6) months

• Attention to detail required

• Professional communication skills to include: oral, written; interpersonal; and telephone etiquette with a strong desire to assist people required

• Ability to provide customer service in a responsible manner by being knowledgeable, supportive, ethically aware of diversity and cultures, and treating each customer with respect

• Initiative, problem solving, and process improvement skills required

• As a condition of employment, the selected candidate must submit to a Bureau of Criminal Investigations fingerprint background screening

• Supplemental Questions

• Required fields are indicated with an asterisk (*).

• Do you have a minimum of a high school diploma or equivalent?

• Yes

• No

• Do you have a minimum of two (2) years of office/clerical experience?

• Yes

• No

• Do you currently have a Notary license in Ohio and/or are you willing/able to obtain a Notary Public License in Ohio if offered the position?

• Yes

• No

• Applicant Documents

• Required Documents

• Resume

• Cover Letter

• Optional Documents

• Other

• Licensure/Certification

• Equal Opportunity Statement

• Sinclair Community College

• Human Resources

• 444 W. Third St. Building 7, Room 340

• Dayton, Ohio, 45402

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