Administrative Assistant

Overview

When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company’s esteemed annual list of the World’s Most Innovative Companies, as well as recognition as one of U.S. News & World Report’s Best Companies to Work For in 2024. Discover endless opportunities to grow and make your mark at Hines.

Responsibilities

As an Administrative Assistant with Hines, you will provide advanced administrative and clerical support in an assigned area to ensure the smooth operation of the area. This position will support multiple individuals. Responsibilities include, but are not limited to:

• Serve as the administrative support to assigned team members by coordinating, facilitating, recording, and communicating their individual, group, and company-wide activities.

• As requested, compose various documents such as agreements, contracts, correspondence, interoffice memos, reports, charts, and tables.

• Establish and maintain appropriate filing systems, both manual and electronic. May generate confidential files and reports.

• Complete special projects to support assigned area.

• Complete Accounts Payable functions for the property.

• Ensure that office supplies meet assigned group’s supply and stationary needs.

• Greet all visitors and directly assist people when appropriate and refer to others when necessary.

• Maintain ethical, professional, and courteous relations with all visitors and contractors.

• Manage Conference Room reservations.

• Request, verify and file building COIs.

• Assist Property Manager and Project Accountant on collection efforts for tenant receivables.

• Coordinates lobby exhibits, special events, special programs, holiday events, tenant breakfasts, gifts, and promotions.

• Assists in developing, producing, and distributing building communications.

• Assists in preparation of Monthly Ownership Reports.

• Carries out other duties as assigned by Property Manager.

Qualifications

Minimum Requirements include:

• High school diploma or equivalent from an accredited institution

• Five or more years of experience in an administrative role in a professional office environment

• Compose various correspondence, documents and reports using proper format, punctuation, grammar, diction, and style.

• Demonstrate strong initiative and customer service orientation.

• Compensation: $60,800- $79,100; 3% Bonus Pool

• Benefits Information: https://www.hines.com/careers/locations/usa

Closing

At Hines, we believe the built world is ultimately about people. As one of the world’s largest privately held real assets firms, we bring nearly seven decades of investment, development, and management experience to work that shapes cities and communities around the world.

Our people make that possible. Across 29 countries, more than 4,600 colleagues bring different perspectives and expertise to Hines, with opportunities to take on meaningful responsibility, learn from leaders across the business, and build a career with room to evolve. We support that journey through professional development, competitive rewards, comprehensive benefits, and a culture grounded in trust and high standards.

Hines is proud to be named to Fast Company’s annual list of the World’s Most Innovative Companies for 2024.

We are an equal opportunity employer and support workforce diversity.

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