About this role
Job title: Administrative Assistant - Finance
About the Role Whova is hiring a full-time Administrative Assistant to support the finance department with day-to-day financial operations, including invoicing, billing, bookkeeping, and month-end closing. The role also handles finance-related inquiries, assists with expense tracking and sales commissions, and may support HR/office management tasks as needed to keep business processes running smoothly.
What You'll Do
- Process day-to-day finance operations including invoicing, billing, bookkeeping, month-end closing, and reconciliation.
- Handle inquiries from the sales team and customers regarding invoices, contracts, payments, and other finance-related matters.
- Perform expense tracking and sales commission calculations.
- Occasionally assist HR/office management (company-wide event planning, office inventory, purchasing).
- Perform additional duties to ensure smooth and efficient business processes.
What We're Looking For
- Bachelor's Degree required; 1-2 years of experience in administrative or accounting roles (preferred).
- Organized, detail-oriented, self-disciplined, and self-learning; collaborative, proactive; ability to handle confidential information.
- Ability to multitask in a fast-paced office environment with strong time-management skills.
- Business acumen and the ability to professionally interact with people inside and outside the company.
- Strong work ethic with a high desire to accomplish objectives; willingness to learn and improve.
Compensation & Benefits
- Salary: $38,000 – $65,000 per year, USD, based on experience.
- Health benefits package (medical, dental, vision)
- 401k after 6 months
- 18 days/year paid time off/sick leave in addition to paid holidays
- Fast-growing career potential
- Great work-life balance
- In-office gym
- Two company-provided lunches and Bagel Wednesdays
- Working from home every Friday