Administrative Assistant

Job title: Administrative Assistant

Location: Beaverton, Oregon (Hybrid: Onsite Monday-Thursday, and can work remotely from home on Fridays)

Alternate

Location

PHK

Role Overview

We are seeking an Administrative Assistant to provide support leaders and two other VPs as needed. This role is essential for ensuring the smooth operation of the executive team. The ideal candidate will be a self-sufficient professional, comfortable working with partner teams and handling tasks with urgency.

Key Responsibilities

• Manage complex calendars and schedule meetings for senior leadership.

• Coordinate and book travel arrangements.

• Process and manage expense reports.

• Handle highly confidential communications with discretion.

• Collaborate with partner teams to ensure alignment and execution of tasks.

• Required Qualifications

• Education: A bachelor’s degree or equivalent experience is required.

• Experience: A minimum of five+ years of experience as a senior Administrative Assistant is required.

• Skills: Experience supporting senior leaders, including Vice Presidents. Proficiency in calendar management, travel booking, and expense reporting is necessary.

• Preferred Qualifications

• Demonstrated ability to think critically and take initiative.

• A proactive approach to executing tasks and problem-solving.

• Comfort in asking questions to ensure clarity and success.

• Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Benefits

• Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a Health Savings Account on the HDHP plan, a SupportLinc Employee Assistance Program with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our Welcome Packet as well, which an Everforth Apex team member can provide.

• Equal Opportunity

• Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

• If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Department at accommodations at apexsystems dot com.