About this role
Luther College
SUMMARY: The Paideia Program and the academic departments of English, MLC (Modern Languages and Cultures), and Religion require a highly motivated, detail-oriented Administrative Assistant with strong interpersonal and written communication skills for a full-time position during the academic year and one summer month
FLSA Status: Non-Exempt
FTE: .83 (10 months)
Wage: $14.01-$16.48
ESSENTIAL DUTIES and RESPONSIBILITIES:
Communication and coordination among faculty and students:
- Managing the Paideia Office and the Language Learning Center and all their contents and people
- Serving as the first point of contact for the Paideia Office and the Language Learning Center
- Hiring, training, and coordinating supervision of student workers, including the management of time cards
Organization:
- Maintaining the organizational manual of events, tasks, deadlines, etc.
- Organizing academic events, including lectures and senior paper presentations
- Helping make travel and other arrangements for guest speakers
- Maintaining Paideia faculty program calendar and calendars for student worker
- Scheduling rooms in Main for meetings, tutoring sessions, quizzes/tests
- Maintaining and retrieving electronic records
- Ordering departmental supplies
- Managing financial paperwork (e.g., for honoraria and reimbursements for guest speakers, department budgets)
Program reviews:
- Assisting with the collection and collation of materials for program reviews
Publications: print and web
- Assisting with the publication of the Paideia Reader
- Assisting with maintenance of web pages Texts and Permissions
- Managing Paideia book orders and desk copies
- Managing copyright permissions for course packs
SUPERVISORY RESPONSIBILITIES:
- Coordinating supervision of student workers
EDUCATION, EXPERIENCE and SKILLS:
- Education: Associates Degree required.
- Experience: 5 years applicable experience required.
- Ability to work independently and take the lead on designated projects
- Ability to learn and use various software, including Microsoft Office and Google Suite
- Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, alumni, parents, and friends of the college
PHYSICAL DEMANDS and WORK ENVIRONMENT:
- Office environment with frequent faculty and student traffic
- Ability to multitask and prioritize in a busy office environment
- This position operates in a professional, collaborative office environment.
- The role requires efficient and extensive use of computers, telephones, and other office equipment.
- This role operates fully on-campus in Decorah, Iowa but occasional remote work days may be available as needed for personal reasons.
- Work requires exerting up to 10 pounds of force occasionally and/or the ability to lift, carry, push or pull, or otherwise move objects with a limited amount of force.