About this role
Administrative Assistant – Directorate of Teaching Practice & Industrial Attachment (KCA University)
Job Type Full Time Qualification BA/BSc/HND Experience 1 year Location Nairobi Job Field Administration / Facilities
Job Objective
The Administrative Assistant – Directorate of Teaching Practice & Industrial Attachment will provide operational support to the Directorate to ensure efficient coordination of Teaching Practice and Industrial Attachment programmes, records management, stakeholder communication, and office operations.
Duties and Responsibilities
- Receive and respond to student and stakeholder enquiries.
- Maintain physical and electronic records of Directorate of Teaching Practice & Industrial Attachment (DTPIA) data.
- Support student placement documentation and filing.
- Schedule meetings, prepare agendas and take minutes.
- Assist in organising orientations, trainings and workshops.
- Prepare routine correspondence and reports.
- Maintain databases and update ERP records.
- Support assessor documentation and payment records.
- Track office supplies and procurement requests.
- Ensure compliance with records management and data protection requirements.
- Perform any other duties assigned.
Qualifications And Experience
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Bachelor’s Degree in Business Administration, Business Management, Public Administration, Cooperative Business or any other relevant field from an accredited/recognised University.
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At least one (1) year relevant administrative experience in a University or a comparable Institution.
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Experience dealing with students and other stakeholders in an educational institution.
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Proficiency in data management.
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Proficiency in Microsoft Office and office systems.
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Other Skills And Competencies
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Good interpersonal, communication and collaborative skills
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Relationship management skills.
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Customer service and stakeholder management skills.
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Organisational and planning skills.
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Computer skills in relevant areas from a recognised Institution.
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Application Closing Date
2026-11-09