Administrative Assistant

Administrative Assistant

Group Aldelia Nigeria – Our client, an Oil & Gas / Energy Company, is recruiting to fill the position below:

Job Title: Administrative Assistant

Location: Lagos Employment Type: Full-time Industry: Oil & Gas / Energy

Job Summary

• Our client is seeking an experienced and highly organised Administrative Assistant to provide executive, administrative, and logistical support to the Executive General Manager and the CPNC Division.
• The successful candidate will ensure smooth daily office operations, personnel coordination, document management, and event organisation.

Responsibilities

• Provide executive administrative support to the Executive General Manager.
• Coordinate the onboarding and integration of new personnel, including accommodation, travel, IT equipment, access badges, and PPE.
• Process mission orders, flight bookings, and expense retirement notes.
• Manage incoming and outgoing correspondence, document numbering, dispatch, and online archiving.
• Coordinate meetings, conferences, team-building activities, and divisional events.
• Manage office supplies, refreshments, meeting rooms, drivers, cleaning services, and maintenance requests.
• Coordinate visitor access and temporary security passes.
• Maintain personnel absence registers, HSE trackers, and compliance records.
• Disseminate information and liaise with internal teams, external locations, and the media team when required.
• Provide administrative cover for rotational personnel when necessary.
• Ensure compliance with company procedures and HSE requirements.

Requirements

• Minimum of 5 years’ experience in secretarial or administrative roles.
• Strong computer skills and proficiency in office applications.
• Excellent organisational, planning, and time-management skills.
• Strong written and verbal communication skills.
• Ability to work effectively in a dynamic, multicultural environment.
• HR experience and familiarity with TotalEnergies Nigeria’s policies and procedures are added advantages.

Application Closing Date

Not Specified.

Important Notes

• The above statements are intended to describe the general nature and level of work to be performed by those assigned to this function.
• It should not be construed as an exhaustive list of all responsibilities, tasks and skills required of persons so classified.
• All employees may be required to undertake other responsibilities in addition to those specified from time to time, as required.
• We do not charge any application, processing, training, interview, testing or any other fees in connection with the application or recruitment process. If you receive a fee request, please ignore it.
• Also, please note that logos, slogans, names and titles are easily copied and reproduced. Therefore, particular care should be taken when submitting personal information on the web.
• We are an equal opportunity employer that values inclusiveness and diversity. We do not discriminate on the basis of color, race, nationality, religion, age, ethnic origin, disability, gender, marital status or orientation gender in our employment practices
• Our employees are all equally talented in unique ways: we come from diverse traditions, personal experiences and perspectives. And we want to include your ideas, are you ready to inspire us with your ideas?
• We encourage all applicants to apply and do not discriminate in any recruitment process.
• Applications submitted after the deadline will not be considered.
• Due to the necessity of the position, we are entitled to appoint a candidate who matches the required profile before the above deadline
• Only qualified candidates will be invited for an interview

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