About this role
DRC Uganda Administrative Assistant
The Administrative Assistant will provide support for the daily functioning of the office and the implementation of DRC programs at the Arua Regional Office, collaborate with the support team and program staff to ensure the timely completion of administrative tasks, and provide the necessary support to other teams in his/her area of responsibility. This role ensures compliance with DRC administrative procedures and guidelines within the country.
Your main duties and responsibilities will be:
Receiving visitors at the front desk by greeting, welcoming, directing, and announcing them appropriately
Ensure the office premises are tidy and always organised through proper supervision of cleaners
Effective work with finance, supply chain, and program departments to prepare for timely procurement of office stationery and consumables
Assist with the organization of events (workshops, meetings, etc.)
Support book hotels for DRC staff
Receive and send official correspondences and maintain records of it.
Prepare payment requests for administration invoices while maintaining a proper tracker
Manage equipment: Oversee the operation of office equipment and arrange for repairs
Taking notes during HR/Admin meetings, documenting key points and actions
Facilitate office orientation for new staff to ensure a smooth onboarding experience.
Ensure proper filing of Admin records on SharePoint
Support the HR and Administration Officer in his/her absence
Any other duties relating to the nature of the job as requested by the Manager.
About you
To be successful in this role, you must have a minimum of 2 years' experience in admin-related work with an International NGO. Moreover, we also expect the following.
Required
Bachelor’s degree in office management, Human Resource Management, Business Administration, or related field.
Computer literate (including working knowledge of Microsoft Office (Excel, PowerPoint) and databases)
Good interpersonal skills
Goodknowledge of both written and spoken English.
Excellent attention to detail, organizational skills, and discretion with confidential information
Ability to work independently and proactively
Proven ability to handle a challenging workload
Applications will be reviewed on a rolling basis, and shortlisting may take place before the advertised closing date
In this position, you are expected to demonstrate DRC’s five core competencies:
Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.
We offer
Contract length: 12 months
Band: NM I2
Designation of Duty Station: Arua
Start date: January 2027
Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for national employees; please refer to our website.