About this role

About This Position:

The Administrative Assistant – CSS 1 supports Construction Managers and project teams throughout all phases of construction inspection projects — from pre‑construction through final closeout. This role provides essential administrative, organizational, and compliance support for projects such as highways, roundabouts, traffic signals, and bridges. The ideal candidate is detail‑oriented, professional, and comfortable working in a fast‑paced, team‑driven environment.

Essential Job Functions:

Type, format and organize project documents, reports, specifications and correspondence
Create and maintain paper and electronic files
Order insurance and monitor insurance certificates, including monitoring expiration dates
Create, maintain and distribute project specific Health and Safety Plans
Apply company quality assurance guidelines and procedures for project document management to ensure accurate and consistent document management
Assist with scheduling, meeting preparation and presentation materials
Exhibit professionalism with clients
Work with multiple Project Managers and project teams as needed
Assist with project guides, project reviews, project invoices and expense reports as needed
Support Construction Managers with day-to-day project coordination tasks
Perform additional administrative tasks as assigned to support project and company needs

Excellent customer service skills and ability to build solid working relationships
Work collaboratively with multiple Construction Managers and cross-functional project teams
Organization and time management
Attention to detail
Reliability and follow through
Proficiency in MS Office with strong computer skills

Pay Range:

Albany, NY: $23.00/hour – $27.00/hour
Pay is based on applicant’s ability/experience, location and will be rated accordingly.

Required: High School Diploma
Preferred: Associate’s degree in business administration or related field, and experience supporting construction, engineering or inspection projects.
Licenses & Certifications
Required: Drivers License
Why Creighton Manning?
Creighton Manning, a GAI company, offers an exceptional place to do meaningful work, grow your career, and support infrastructure that strengthens communities. You’ll join a collaborative, multidisciplinary team contributing to projects that improve transportation networks, support municipal services, advance land development, and expand energy infrastructure.
At Creighton Manning, you’ll work alongside engineers, planners, surveyors, inspectors, and support professionals in a collaborative, client-focused environment. You’ll also benefit from comprehensive benefits, wellness programs, and employee discounts. As part of GAI, Creighton Manning offers the teamwork and client focus of a regional firm, supported by the stability, resources, and career-development opportunities of an established and growing firm.

Benefits To Working at Creighton Manning Include:

Licenses & Certifications
Required
CTQP Final Est Level I
Driver's License
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.
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Administrative Assistant CSS 1