Administrative Assistant

Job title: Administrative Assistant

About the Role We are seeking a proactive, adaptable Administrative Assistant to support the Inorganic Materials organization at Sullivan Park in Corning, NY. This role provides direct administrative support to the capability leader and team within a highly technical research environment focused on inventing and developing new materials and products. The ideal candidate will be highly organized, resourceful, and able to anticipate needs, manage multiple priorities, and work effectively with minimal direction.

What You'll Do

• Provide administrative support to the capability leader and team, including calendar management, scheduling, and meeting coordination.
• Arrange travel and prepare expense reports.
• Support budget tracking and monitoring, including eTad submissions.
• Compile, edit, and prepare team reports, presentations, and other documents.
• Assist with purchasing supplies and equipment.
• Prepare meeting spaces and support logistics for small and large team events.
• Coordinate department work functions and general administrative activities.
• Communicate effectively with team members and stakeholders across the organization.
• Present updates or information to larger groups as needed.
• Manage changing priorities and respond effectively during periods of high activity.

What We're Looking For

• Associate’s degree.
• Minimum of 2 years of administrative or related office experience.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Strong writing and editing skills.
• Excellent verbal and written communication skills.
• Experience supporting calendars, meetings, travel arrangements, expense reporting, and general administrative functions.
• Ability to manage multiple priorities in a dynamic work environment.
• Strong organizational skills and attention to detail.
• Ability to work independently with limited supervision.

Nice to Have

• Experience supporting leaders or teams in a technical, research, or professional environment.
• Ability to anticipate needs and take initiative without frequent direction.
• Strong judgment, problem-solving skills, and resourcefulness.
• Comfortable supporting highly technical professionals.
• Experience preparing materials or presenting updates to leaders or teams.