Administrative Assistant – Compliance & Government Relations

Job Summary

We are seeking a proactive and detail-oriented Administrative Assistant – Compliance & Government Relations to support our operations in Riyadh, Saudi Arabia.

The successful candidate will be responsible for administrative coordination, maintaining regulatory compliance documentation, and supporting government-related transactions through relevant Saudi government platforms.

The role requires strong organisational skills, attention to detail, and practical knowledge of Saudi administrative and government procedures.

Key Responsibilities

• Government Relations & Compliance

• Handle and follow up on government-related transactions through platforms such as Qiwa, Muqeem, GOSI, Mudad, Absher Business and the Chamber of Commerce.

• Support Iqama renewals, work permits, visa processing, sponsorship transfers and employee-related government documentation.

• Monitor expiry dates for licences, permits, registrations and employee documentation to ensure timely renewals.

• Maintain accurate compliance records and assist with government submissions and regulatory requirements.

• Coordinate with relevant government authorities and external service providers when required.

• Administrative Support

• Provide day-to-day administrative support to management and operational teams.

• Prepare official correspondence, letters, reports, forms and other administrative documents.

• Maintain employee files, contracts, records and confidential documentation.

• Coordinate meetings, appointments and follow-ups with internal and external stakeholders.

• Support onboarding, employee documentation and general HR administrative activities.

• Compliance Monitoring & Reporting

• Maintain trackers for government transactions, document renewals and compliance deadlines.

• Assist in ensuring administrative procedures align with Saudi Labour Law and applicable company policies.

• Identify outstanding documentation and follow up to ensure timely completion.

• Prepare regular status reports covering pending government transactions, renewals and compliance activities.

• Support internal audits and document verification when required.

Requirements

• Previous experience in administration, compliance, government relations or PRO-related activities within Saudi Arabia.

• Practical experience using Saudi government platforms, particularly Qiwa, Muqeem, GOSI and Mudad.

• Familiarity with Iqama, visa, work permit and sponsorship transfer procedures.

• Good understanding of Saudi administrative regulations and employment-related documentation.

• Fluent Arabic speaking, reading and writing – mandatory.

• Good working proficiency in English.

• Strong Microsoft Office skills, particularly Excel, Word and Outlook.

• Excellent organisational, communication and documentation skills.

• Ability to manage multiple tasks, deadlines and confidential information.

• Candidates currently based in Saudi Arabia with transferable Iqama are preferred.