Administrative Assistant

Bespoke Urban Luxury Limited is a real estate company focused on providing quality and affordable property investment opportunities across Nigeria. The company offers a range of residential and investment properties in strategic locations, with a strong emphasis on transparency, professionalism, customer satisfaction, and long-term value.

Bespoke Urban Luxury Ltd is committed to helping individuals and businesses secure properties that provide sustainable investment opportunities while building a trusted and lasting reputation in the real estate industry.

We are recruiting to fill the position below:

Job Title: Administrative Assistant

Location: Maitama, Abuja (FCT)

Employment Type: Full-time

Roles & Duties

Office Operations & Coordination:

• Assist in overseeing the day-to-day operations of the office to ensure smooth and efficient functioning.
• Monitor the general activities within the office and ensure staff comply with established administrative procedures.
• Support the Head of Administration in coordinating inter-departmental administrative activities.
• Identify operational issues and escalate them promptly to the Head of Administration.

Office Property & Facility Management:

• Take responsibility for the proper use, care and maintenance of office properties and facilities.
• Monitor the condition of office spaces, furniture, fittings and other company properties to prevent damage, misuse or unnecessary wear and tear.
• Ensure that office facilities are kept clean, functional, organised and presentable at all times.
• Report damages, faults or maintenance requirements promptly and follow up until they are resolved.

Company Vehicles & Transportation:

• Oversee the proper use and general condition of company vehicles.
• Maintain records of company vehicles, assigned drivers, servicing, repairs, fuel usage and other related expenses.
• Ensure vehicles are used strictly for authorised official purposes.
• Monitor vehicle maintenance schedules and ensure servicing and repairs are carried out when due.
• Report any misuse, damage, accident or mechanical issue involving company vehicles.

Office Equipment & Assets:

• Be responsible for monitoring office equipment, including computers, printers, air conditioners, office appliances, generators and other operational equipment.
• Maintain an up-to-date inventory of office assets and equipment.
• Ensure equipment is properly handled, used responsibly and maintained regularly.
• Monitor the movement of company equipment and ensure items are not removed from the office without proper authorisation.
• Report missing, damaged or malfunctioning equipment immediately.

Inventory & Office Supplies:

• Monitor office supplies and consumables to ensure adequate stock is maintained.
• Keep proper records of items purchased, issued and remaining in stock.
• Liaise with approved vendors for the procurement of routine office supplies when required.
• Prevent wastage and ensure company resources are used responsibly.

Maintenance & Repairs:

• Coordinate routine maintenance and repairs of office facilities, equipment and company properties.
• Liaise with technicians, artisans, service providers and vendors when necessary.
• Follow up on outstanding repairs and ensure issues are resolved promptly and satisfactorily.

Security & Proper Use of Company Property:

• Assist in ensuring the security and proper handling of company assets and properties.
• Monitor compliance with office rules regarding the use of company facilities, equipment and vehicles.
• Immediately report suspected misuse, negligence, loss or damage of company property.

Administrative Support:

• Support the Head of Administration in implementing administrative policies and procedures.
• Assist in preparing administrative reports, records and documentation.
• Support the coordination of meetings, office activities and other administrative assignments.
• Perform other administrative responsibilities assigned by the Head of Administration or Management.

Requirements

• Must be a Male and has a Drivers License.

Salary

N100,000 - N150,000 monthly.

Application Closing Date

10th October, 2026.