About this role
About the Role Role purpose: To provide administrative services to attorneys, timekeepers, and secretaries. This position collaborates with service center teams across Tampa, Belfast, Buenos Aires, and Manila to complete Administration, Operations & Risk (AOR) assignments. What You'll Do
- Work closely with other service center teams to complete Administration, Operations & Risk (AOR) tasks.
- Manage calendaring, coordinate schedules, finalize meetings, and schedule conference calls.
- Update contact management information and send email reminders to fee earners.
- Complete disbursement requests and wire transfers using the internal coding system.
- Enter and close time entries using Intapp Time according to timekeeper instructions.
- Prepare mail and courier labels; print and mail as requested.
- Manage expense reports for invoices and reimbursements.
- Perform mail merges, finalize name badges, signage, and tent cards.
- Print documents and assist with meeting planning (registering for events, booking rooms, setting up webinars, finalizing reservations, and registering visitors). What We're Looking For
- Bachelor's degree required.
- Strong experience in office administration, preferably in a law firm, BPO, or professional services environment.
- Excellent communication, organizational, and problem-solving skills.
- Strong written and spoken English; additional languages appreciated.
- Strong technical capabilities across MS Office Suite (Word, Excel, Outlook, Access, PowerPoint).
- High attention to detail; analytical ability to resolve technical and administrative issues. Nice to Have
- Experience with legal or professional services administration.
- Multilingual abilities beyond English.