Administrative Assistant - Accounting & Finance Department

Position Overview We are seeking a dependable, organized, and detail-oriented Administrative Assistant to join the Accounting & Finance Department of a large, established company. This role is ideal for someone who enjoys working with numbers, has strong computer skills, and can manage multiple tasks accurately in a busy office environment. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to work both independently and as part of a team. Previous accounting experience is helpful but not required.

Key Responsibilities

• Process customer payments including credit cards, checks, ACH transfers, and online payment portals. Accurately enter payment information and update customer accounts. Prepare and process miscellaneous customer bills. Work with multiple departments to ensure payments are applied correctly and outstanding balances are accurate. Research customer deductions and provide supporting documentation and approvals to the Credit and Claims Department. Review accounts receivable aging reports weekly and help identify priority past-due accounts for collectors. Assist the Pricing Department with updates and price changes. Create and maintain organized electronic and physical filing systems. Review financial information for accuracy and completeness. Handle confidential financial and customer information professionally. Provide additional administrative support to the Accounting & Finance Department as needed.

Requirements

• Strong organizational skills and attention to detail. Ability to work independently and in a team environment. Excellent written and verbal communication skills. Good computer skills including Microsoft Office. Experience working with spreadsheets and preparing reports. Ability to accurately enter and maintain information. Previous data entry experience is preferred but not required. Experience with AS400 is a plus but not required. Ability to multitask, prioritize responsibilities, and meet deadlines. Professional attitude and willingness to learn.

• What We're Looking For

• We are looking for someone who is dependable, eager to learn, comfortable working with numbers, and takes pride in accuracy. The right candidate will be able to communicate effectively, stay organized, and support multiple departments in a professional office setting.

Benefits

• Opportunity to work with a large, established company. Gain valuable experience in accounting and finance operations. Work alongside an experienced, professional team. Develop administrative, financial, and customer account management skills. Opportunity for professional growth and development.