Administrative Assistant 3

DSHS Maple Lane Administrative Assistant 3

Maple Lane Campus in Centralia, WA is an inpatient psychiatric Behavioral Health Treatment Center (BHTC) and operates 24 hours a day, seven days a week. BHTC’s provide long-term inpatient treatment for both civilly committed residents with serious mental illnesses and Not Guilty by Reason of Insanity (NGRI) residents. People are referred to these behavioral health and treatment facility beds under a civil court order or a referral process through the Behavioral Health and Habilitation Administration (BHHA).Behavioral Health and Treatment Facilities (BHTC) has an opportunity for an Administrative Assistant 3. In this role, you will provide administrative and operational support to the NGRI Program Director, including scheduling meetings, interviews, and site visits; supporting recruitment activities; managing program systems; and coordinating confidential administrative matters.

We are looking for someone who can quickly learn and manage a variety of administrative responsibilities, communicate professionally with internal and external stakeholders, and effectively manage competing priorities. The ideal candidate will be organized, detail-oriented, and able to schedule meetings, track assignments and deadlines, problem-solve, and prepare official documents while maintaining confidentiality and ensuring communication reflects DSHS standards and expectations.

This advertisement was reopened to expand the applicant pool, if you already applied your application is under review. You do not need to reapply.

Some of what you will do

• Provide high-level administrative and project support to the NGRI Program Director, including preparing correspondence, reports, presentations, spreadsheets, proposals, and other official documents.
• Manage calendars, appointments, meetings, and related logistics, ensuring the Program Director is prepared with the necessary information and materials.
• Track assignments, projects, deadlines, and deliverables to ensure timely completion and follow-through.
• Coordinate administrative projects, establish priorities, manage workflows, and communicate assignments across BHTC staff.
• Monitor project progress, identify potential issues or delays, and provide status updates to the Program Director.
• Collaborate with staff and stakeholders to support effective office operations and advance BHTC program objectives.
• Maintain professional relationships and communicate effectively with a diverse range of partners, including counties, private organizations, criminal justice agencies, courts, and program participants.

Who should apply

• High School Diploma or equivalent
• And, 3 years of progressively responsible experience in an office/clerical, secretarial, bookkeeping, accounting, or general administrative work setting
• Formal education will substitute year for year of work experience

Questions? Please reach out to DSHS Recruiter and reference 08220.

The Department of Social and Health Services’ (DSHS) vision that people find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s vision that you bring a fairness, access, and social justice commitment to your work with DSHS. We strive to support all Washingtonians, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security.

Supplemental Information

Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.

Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

Relationship and Reporting Structure (Nepotism) Disclosure: If you are selected for hire, you must disclose whether you have a relative, household member, close friend, or romantic partner within your potential supervisory chain of command. DSHS has a Relationships and the Reporting Structure policy that prohibits nepotism and can be reviewed here. Applicants whose appointment would result in a prohibited reporting relationship are not eligible for appointment to that position.

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More than Just a Paycheck! Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits: The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees

Benefits

• Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

• Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

• Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

• The Washington State Employee Assistance Program promotes the health and well-being of employees.

• Retirement and Deferred Compensation

• State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement pro