Administration Specialist

Administration Specialist

remote type

Hybrid

locations

HU Hungary

time type

Part time

posted on

Posted Yesterday

job requisition id

JR-40113000

About Goodyear

We’re dedicated to producing, innovating, and servicing the best tires in the world. For over 125 years, Goodyear has led the way in developing smart solutions that shape the future of mobility. Today, we’re one global team united by bold thinking, relentless drive, and a passion to exceed expectations. If you’re ready to embrace change and make an impact in your career, let’s go.

Why This Role Matters

The Administration Specialist is a key enabler of the organization, ensuring the smooth and efficient delivery of office, finance, HR, and IT support activities. By managing critical administrative processes, coordinating with internal stakeholders and external partners, maintaining accurate records and compliance, and supporting employees throughout their lifecycle, this role ensures business continuity, enhances employee experience, and enables teams to focus on achieving strategic business objectives.

What You'll Do

• Manage end-to-end office administration activities, including incoming and outgoing correspondence, document preparation and filing, records management, archiving, courier services, and coordination of office supplies and equipment maintenance.

• Maintain accurate administrative records and asset inventories (company vehicles, mobile devices, IT equipment, and access cards), ensuring data integrity, regulatory compliance, and efficient office operations while liaising with external service providers and archiving partners.

• Act as the primary point of contact for internal employees, suppliers, and external service providers, managing day-to-day communications, coordinating information flow, responding to inquiries, supporting ad hoc requests, and facilitating effective collaboration between vendors, finance, accounting, and other business functions.

• Support financial operations by managing quotation requests, creating and maintaining purchase orders and goods receipts, uploading contracts, processing and approving invoices, and coordinating with vendors, Finance, and FIE to ensure accurate invoicing and timely payments.

• Support HR administration by coordinating employee documentation, tax-related records, compliance requests, and ad hoc HR processes, while serving as a liaison with HR teams, TMF, and external stakeholders to ensure accurate and timely employee data management.

• Facilitate a seamless employee lifecycle experience by supporting onboarding and offboarding activities, including equipment and company car administration, medical examinations and HSE training coordination, new hire integration, exit procedures, and employee engagement initiatives such as team events and welcome/farewell activities.

• Provide first-line local IT coordination and user support by managing mobile and IT equipment lifecycle activities, including device procurement, subscription administration, equipment handovers, repairs and replacements, troubleshooting operational issues, and coordinating with external technology providers and network specialists.

• What We're Looking For

• Bachelor's degree in Business Administration, Economics, Human Resources, Finance, or a related field.

• 2-4 years of experience in Office Administration, Executive/Administrative Support, Office Management, or a similar operational support role.

• Fluency in English (written and spoken), with the ability to communicate effectively with internal stakeholders, external vendors, and regional teams.

• Strong administrative and organizational skills, with experience managing documentation, records, archiving, office operations, and multiple priorities simultaneously.

• Good financial administration knowledge, including purchase orders (POs), invoice processing, vendor coordination, contract administration, and basic accounting support activities.

• Proficiency in Microsoft Office Suite, particularly Excel, Outlook, Word, and Teams; experience with ERP/procurement systems (e.g., SAP, Workday, Ariba, or similar) is an advantage.

• Excellent interpersonal and stakeholder management skills, combined with a proactive mindset, strong attention to detail, discretion in handling confidential information, and the ability to work independently.

• We welcome applicants from a wide range of backgrounds and experiences. Even if you don’t meet every listed qualification, we encourage you to apply.

• Goodyear is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to any characteristic protected by law.

• About Us

• At Goodyear, we make life's connections easier every day.

• People around the world count on us to get them where they need to go, now and into the future. But our relentless pursuit of forward motion doesn't just keep the world moving. It shapes a workplace that celebrates our different talents, experiences, and culture. It inspires us to continue developing our skills and encourages our career moves all while keeping us focused on building a better future for our associates, our business, and the planet.

• Please be Aware

• A true member of the Goodyear hiring team will always interview candidates in-person or over the phone before extending any job offers. Candidates are never asked to download software, provide financial information or send payment as part of the employment process.

• Accessibility

• Goodyear is committed to providing a website that is accessible to the widest possible audience, regardless of technology or ability. If you need reasonable accommodation to complete the online application, or any other part of the employment process, please call the Goodyear Candidate Care Line.

• Equal Employment Opportunity

• Goodyear is an Equal Employment Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regards to this individual's race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender identity, age, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.