Administration Officer

Administration Officer

Date: Oct 7, 2026

Location: Ndola Cement, Ndola Cement

Company: Dangote Industries Limited

Key Duties and Responsibilities

Fleet Management

• Vehicle Maintenance: Schedule routine servicing, repairs, and safety inspections to keep all company vehicles roadworthy.
• Compliance and Documentation: Track vehicle insurance, registration, licensing, and traffic logs.
• Usage Monitoring: Oversee vehicle allocation, fuel consumption analysis, and driver adherence to company transport policies; coordinate all ground movement of staff.
• Driver management: Ensure proper supervision and allocation of Admin drivers.
• Fleet availability: Ensure that all Admin vehicles downtime is reduced by working closely with the LMV in-house garage and other service providers accordingly.

Estates Management

• Property Maintenance: Act as the main point of contact for resident complaints and inquiries; supervise repairs and general upkeep of the surroundings in the Dangote housing estates.
• Reporting and record keeping: Maintain accurate administrative records, update tenant’s database accordingly, and prepare facility status and occupancy reports for management.

Vendor Payments and Financial Processing

• Prepare purchase requisitions (PRs) and ensure purchase orders are active for all recurring services for efficient payment processing.
• Review incoming vendor invoices and match them against delivery receipts and services.
• Ensure that all payments are processed and submitted to finance on time.
• Monitor administrative and operational budgets, logging expenditures and tracking inventory costs.

General Office Administration

• Office Logistics: Manage local and international travel for all staff and maintain vendor relationships with travel agents, airlines and car hire companies.
• Office space: Coordinate office space and furniture requirements for all staff.
• Ensure availability and good working order of office equipment (water dispensers, microwaves and fridges) for use by staff and supervise general clerical duties.

Academic / Professional Qualifications

• Bachelor’s degree in business administration, social science or equivalent.
• Three (3) years’ work experience.

Skills and Competencies

• Organizational and time management skills
• Good communication and negotiation skills
• Leadership ability and strong management skills
• Good data gathering and analysis skills
• Baseline problem analysis and solving skills
• Creativity and an ability to think outside the box
• Proficiency in MS Office, MS Excel and PowerPoint presentation skills
• Exposure or experience in ERP software (SAP) or advanced Excel reporting

Note: This description is intended to convey information essential to understanding the scope of the Administration Officer position and is not an exhaustive list of qualifications, practical requirements, or other duties.