Administration & Logistic Officer

Job title: Administration & Logistic Officer

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)

Job Description:

World Vision République démocratique du Congo (WVDRC) intervenes in 13 of the 26 provinces of the DRC. Founded in the 1980s as an emergency aid organization, WVDRC has become one of the largest international NGOs in the country, working for transformative development, humanitarian aid and advocacy for the well-being of children and their families. Despite abundant natural resources, decades of exploitation and poor governance in the DRC have led to violent and prolonged conflicts for political power and resources. Consequently, 73.5% of the approximately 112.8 million Congolese live in extreme poverty with less than $2.15 per day.

In 2025, WVDRC’s total staff was about 500. Its main intervention sectors are education, child protection, water, sanitation and hygiene (WASH), resilience and livelihoods, health and nutrition, as well as emergency relief. Long-term development and emergency programs are implemented in the 13 provinces where WV is present, divided into three major regions: East, West and South. Major donors include the Department of State, United Nations agencies (UNICEF, UN OCHA), FCDO, the EU, the Dutch Relief Alliance, Rotary, DFAT (ANCP), ADH, ENABEL, UNDP (Global Fund project), ECW.

World Vision is recruiting One Administration & Logistic Officer, based in Kinshasa.

Description of the position:

Provide effective and integrated support to administrative and logistical operations of the office and the different clusters in the West Zone, ensuring the availability of services, goods, equipment and logistical means necessary for program implementation. The holder will mainly monitor fleet, generators, assets, contracts and leases, movements, as well as receiving and dispatching goods, and provide support to the Kinshasa, Kenge, Kongo Central, Gemena and Gbadolite clusters, in accordance with World Vision policies and national regulations.

Key responsibilities

• Fleet & Generator Management

• Coordinate and monitor preventive and corrective maintenance of vehicles, motorcycles and generators.

• Organize and monitor fuel supply for vehicles and generators according to approved procedures.

• Coordinate movements and allocations of vehicles according to activity needs.

• Ensure updated vehicle documents: insurance, license plates, technical inspections, permits, logbooks, etc.

• Monitor mileage, consumption, repairs and maintenance costs.

• Support clusters in fleet tracking and resolving vehicle-related issues.

• Asset Management

• Coordinate and/or support periodic physical inventories of assets.

• Track movements, transfers, allocations and returns of assets.

• Ensure proper tagging and identification of assets.

• Support asset disposal, write-off and auction processes.

• Regularly update asset data in systems and tools.

• Assist clusters in asset management, traceability and regularization.

• Administration (Housing, Air Tickets, Contracts and Leases)

• Booking air tickets, hotels and planning staff movements.

• Monitor administrative lease contracts and other administrative contracts.

• Supervise office drivers and cleaners in the zone.

• Regularly update contract and expiry tracking files.

• Support contract preparation, amendments, renewals and closures.

• Monitor rent payments for different offices/clusters.

• Prepare and/or monitor elements needed for tax payments related to leases, especially IRL.

• Monitor maintenance of offices and installations.

• Monitor maintenance of generators and support equipment.

• Receive goods ordered from suppliers in accordance with procedures.

• Logistics & Supply Chain Support

• Verify quantities, quality and conformity of received goods.

• Prepare and validate Goods Received Notes (GRN).

• Coordinate preparation and shipment of goods to different clusters, offices and sites.

• Prepare waybills, Goods Issue Notes and other shipping documents.

• Track receipt of dispatched goods and obtain delivery proofs.

• Forward supplier invoices to relevant departments for processing.

• Support to West Zone clusters

• Provide administrative and logistical support to Kinshasa, Kenge, Kongo Central, Gemena and Gbadolite clusters.

• Assist clusters in receiving, verifying, storing and dispatching goods.

• Track vehicle, equipment, goods and building requests.

• Track rent, tax and other administrative obligations of clusters.

• Assist clusters in resolving administrative and logistical difficulties.

• Undertake occasional missions to different clusters as needed.

• Communication Support

• Support staff in obtaining and managing official communication means.

• Monitor and allocate monthly communication credits.

• Reporting & Compliance

• Prepare periodic reports related to fleet, generators, assets and administrative/logistics activities.

• Maintain complete and accessible administrative and logistical documentation.

• Ensure compliance with policies, procedures and applicable legal requirements.

• Collaborate with Finance, Supply Chain, Programs, People & Culture, Security and other support functions.

• Perform any other administrative or logistical task assigned by the supervisor.

• Qualifications and required skills

• These skills can be gained through formal or self-directed training, professional experience or field training.

• University degree in humanitarian, development, logistics or related field.

• At least three (3) years of relevant experience in administration, logistics or related field.

• Strong computer skills (Word, Excel, PowerPoint, Internet); ability to work in a team, adapt to different operational environments and travel for field work.

• Knowledge of administrative, logistical, fleet management, asset management and supply chain procedures is an asset.

• Good command of French is mandatory for this position; knowledge of English is an asset.

• Excellent written and verbal communication skills.

• Ability to work in a multicultural environment.

Application package:

• Submit your application (cover letter mentioning the job number, resume with 3 references from previous employers including one ecclesiastical reference, police record, a copy of a job seeker card issued by ONEM and copies of other documents supporting your file) addressed to the Human Resources Director no later than November 10, 2026 with the subject line “Administration & Logistic Officer” by submitting your application online through the official channels.

• Applications from women and people with disabilities are strongly encouraged and recommended.

• Important notice!

• There have been reports of organizations or individuals acting on behalf of World Vision to recruit personnel.

• World Vision informs the public that recruitment will not be outsourced to any organization or agency that posts on websites, sends emails, or claims to recruit on its behalf. World Vision will only use recruitment agencies that are approved and reputable.

• Job postings are only on our official World Vision International careers site or the World Vision support Office sites.

• World Vision does not solicit money for any part of its recruitment process, including preselection, interviews, background checks or medical exams.

• World Vision is not responsible for fraudulent correspondence or any loss of money resulting from recruitment fraud.

• If you have questions or want to report suspected fraudulent recruitment activity, please contact.

Applicant Types Accepted:

• Local Applicants Only