About this role
Administration, Operations, and Support
To support the day-to-day operations, managing documentation, maintaining accurate CRM records and proactively progressing outstanding actions with doctors and practices.
This is a varied role requiring someone who can work confidently across multiple areas of the program and adapt quickly depending on business needs.
Key Responsibilities
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Process potential candidate applications, ensuring all required information and documentation is complete. Identify and fast track quality applicants effectively.
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Administration - prepare, review and process contracts and documentation.
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Maintain accurate records in HubSpot and SharePoint – including notes, tasks and pipeline stages.
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Make outbound calls to both practices and candidates.
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Coordinate interviews and meetings and meet with potential candidates.
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Manage deadlines and follow-up requirements effectively and autonomously.
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Be comfortable in varied tasks and prioritise each day effectively.
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Escalate issues appropriately.
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Skills & Experience
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Confident and professional on the phone and in email.
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Strong administration and document-processing skills with exceptional attention to detail.
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Strong organisational and follow-up skills.
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Highly proactive, self-motivated and autonomous.
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Versatile and adaptable, with the ability to work across multiple functions and priorities.
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Comfortable switching between administration, candidate processing, phone-based follow-up, CRM work and general program support.
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Previous experience in sales, recruitment or another fast-paced client-facing environment would be highly regarded.
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Experience using HubSpot is highly desirable.
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Role type
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Administration, Operations, and Support
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Role
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Administrative Assistant
Location
Jollibee Tower, Ortigas Center, Pasig City
Work Schedule
Monday to Friday 6:00 AM - 3:00 PM Manila time
Shifting Schedule?
Yes
Shifts with Daylight Savings?
Yes
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About Satellite Office
Satellite Office partners with some of the world’s leading brands to build high-performing offshore teams based in the Philippines. Our people work directly with international clients in roles that are meaningful, challenging, and rewarding. Whether you’re in customer service, IT, digital marketing, finance, or creative design, you’ll be empowered to do your best work, and build a career you can be proud of.
At Satellite Office, we’re committed to creating a workplace unlike any other, fostering growth through engaging employee programs, continuous learning and development, team-building experiences, company-wide celebrations, and world-class office spaces.
Why You'll Love Working Here:
🌟 You’re Valued.
You won’t just be a number. You’ll be part of a close-knit, collaborative team where your contributions matter.
🚀 You’ll Grow.
From day one, you’ll have access to learning opportunities, mentoring, and support to help you reach your full potential.
🎉 You’ll Belong.
We’re proud of our vibrant and inclusive culture, filled with team-building events, company-wide celebrations, wellness programs, and more.
🏢 You’ll Work in Style.
Our world-class offices are located in premium business hubs like BGC and Ortigas. Modern, comfortable, and designed to bring out your best.
💼 You’ll Work with Global Brands.
We match you with top international clients where you’ll work directly with their teams and make a real impact.
Whether you’re starting a new chapter or growing in your profession, Satellite Office is where you’ll find more than just a job. You’ll find a career you can be proud of.
Apply for this job
Administration, Operations, and Support
· Jollibee Tower, Ortigas Center, Pasig City
· Onsite
Administration Coordinator
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