Administration Clerk - Production

About the Role The Department of Health is offering an Administration Clerk – Production position within the forensic mental health environment. The role focuses on administering and maintaining records for state patients and mentally ill prisoners, processing admission documents, handling related enquiries, and providing general administrative support to the directorate, including assistance with special projects and travel arrangements. What You'll Do

• Perform administrative procedures regarding care, treatment and rehabilitation of state patients and mentally ill prisoners.
• Receive and process documents submitted for the admission of State patients and mentally ill prisoners and submit to the deputy director.
• Administer records of state patients and mentally ill prisoners.
• Keep regular update of the electronic and manual records system of State patients and mentally ill prisoners including their movements.
• Handle all enquiries relating to forensic mental health documents and records.
• Handle routine enquiries, both telephonic and written regarding State patients and mentally ill prisoners.
• Render administrative support to the directorate and subdirectorate for special projects and when needs arise.
• Check correctness of subsistence and travel claims of officials and submit to the manager for approval.
• Assist with travel arrangement for the sub directorate.
• Assist with accommodation and transport, and parking when required. What We're Looking For
• A Grade 12 / Matric certificate or equivalent NQF 4 qualification.
• Knowledge of clerical duties, practices as well as the ability to capture data, operate computer and collecting statistics.
• knowledge and understanding of the legislative framework governing the Public Service.
• Knowledge of working procedures in terms of the working environment.
• Understanding of records management (electronic and manual).
• Good communication (written and verbal), interpersonal, flexibility, planning and organization and computer (MS package) skills.
• Ability to work independently and with a team. Compensation & Benefits
• Salary: R228 321 per annum, plus competitive benefits.
• Job level: Grade 12 / Junior / Entry level