Administration Clerk

About the Role The Department of Agriculture invites unemployed youth to apply for an entry-level Administration Clerk role. This position offers hands-on experience in a government environment and a pathway to develop practical administrative skills for future career opportunities within the public sector. What You'll Do

• Support administration of regulatory functions of the Animal Improvement Act, 1998 (Act 62 of 1998).
• Maintain an efficient filing system and handle incoming and outgoing document registers.
• Handle enquiries from internal and external clients.
• Maintain and update the Sub-Directorate’s central database to ensure access to operational statistics and accuracy.
• Maintain an electronic filing system to allow for retrieval of documents.
• Draft monthly, quarterly and annual reports for animal improvement regulatory functions.
• Assist with evaluation and processing of application forms for reproduction operators.
• Receive and evaluate application forms for registration or re-registration.
• Open files for each application received and register reproduction operator files on the database.
• Issue certificates and confirmation letters of registration.
• Open, maintain, and manage files, records and database according to the Act’s prescripts and departmental procedures.
• Maintain database of assisted reproduction training centres.
• Draft reports (monthly, quarterly and annual) of reproduction operators.
• Support compliance processes.
• Assist in conducting first-party compliance assessments by ensuring all necessary documentation and evidence is available and correctly captured.
• Maintain a portfolio of evidence for compliance requirements such as sterilization certificates, pedigree information of imported and exported animal and genetic material, proof of payment of administration fee, and certificates or marks of reproduction operators.
• Support monitoring of training on assisted reproduction and import and export matters. What We're Looking For
• Grade 12 certificate.
• No previous experience required.
• Diploma / Degree will be advantageous.
• Knowledge of clerical duties, data capture, operating computers and collecting statistics.
• Knowledge of the legislation framework governing the Public Service.
• Knowledge of working procedures in terms of the working environment.
• Good verbal and written communication, planning and organization, computer literacy.
• Interpersonal relations, flexibility and teamwork. Nice to Have
• Diploma/degree will be advantageous. Compensation & Benefits
• Salary: R228 321 per annum (Level 05).