Administration & Accounts Support

Scale-X Solutions | Full time

PERMANENT AU DAYSHIFT, REMOTE - Administration & Accounts Support

Remote Job | Posted on 10/07/2026

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Job Information

• Date Opened 10/07/2026
• Industry Other
• Salary $ 10-12AUD per hour
• Job Type Full time
• Work Experience 1-3 years
• Remote Job

Job Description

This is a remote position.

PERMANENT AU DAYSHIFT, REMOTE

Administration & Accounts Support

Role: Full-Time Role (40 hours

VA Rate: $10-$12 AUD per hour

START ASAP

Role Purpose

• Additional full-time staff member to support the client directly in her business
• Role combines Finance & Accounts, Childcare Administration, Compliance, Executive Support, HR, and Systems.

Key Candidate Qualifications

• CPA qualified
• Strong accounting and finance background
• ISO experience

1. Finance & Accounts

• Bookkeeping
• Payroll, including Single Touch Payroll (STP) and superannuation
• Weekly and monthly invoice batching
• Experience with Xero
• BAS and GST preparation
• Budgeting and cash flow management
• Separate financial reporting for each centre
• Fee collection, debt follow-up, and payment plans

2. Childcare Administration

• Childcare administration experience across multiple sites

• Child enrolments

• Waitlist management

• New family orientation

Child Care Subsidy (CCS) administration

• PRODA
• Enrolment notices
• Occupancy tracking and reporting
• Strong software skills, particularly OWNA

3. Policy, Compliance & Regulatory

• Policy and compliance administration

Strong knowledge of:

• National Quality Framework (NQF)

• National Quality Standard (NQS)

• Education and Care Services National Law & Regulations

• Support with Assessment & Rating preparation

• Quality Improvement Plans (QIPs)

• Notifications and correspondence with the NSW Department of Education via NQA IT System

Maintain:

• Staff qualifications
• Certificates
• WWCC registers
• Monitor staff-to-child ratios and rostering compliance
• Understanding of the Children’s Services Award and relevant employment obligations
• Privacy and record-keeping compliance

4. Communication

• Excellent written and spoken English
• Comfortable writing and sending emails to parents and staff
• Calling parents and staff when required
• Professional and warm communication with families
• Diligent and reliable follow-up

5. Executive Support, HR & Systems

Act as Executive Assistant to Christine

• Diary management
• Meeting management
• Staff recruitment support
• Staff onboarding
• Record-keeping
• Develop systems, processes, and procedures that work consistently across both centres
• Create flowcharts
• Advanced Microsoft Office, particularly Excel
• Highly organised and able to manage competing priorities across two sites

Ideal Candidate Profile

CPA/Accounting + Childcare Administration + Australian childcare compliance experience + strong systems/Excel capability + executive support skills.

Major advantage: Someone who can function as a finance/accounting lead + childcare administrator + compliance coordinator + EA, rather than being purely an accountant.

I'm interested

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