ADMIN SUPV 2

Job title: ADMIN SUPV 2

About the Role The Administrative Supervisor will assist with division-specific human resources tasks and employee-related documentation for all DSAAM clinics and programs, and will supervise administrative support staff. The Administrative Manager oversees the administrative services of a large academic department, including IT, facilities, student services, contracts and grants, budgetary financial management and human resources.

What You'll Do

• Assist with division-specific human resources tasks and employee-related documentation for all DSAAM clinics and programs.
• Supervise administrative support staff.
• Oversee administrative services including IT, facilities, student services, contracts and grants, budgetary financial management and/or human resources.
• Coordinate with UCSF Departments and ZSFG services as described in the posting to support operations.
• Ensure adherence to department policies and processes and support risk management and compliance.

What We're Looking For

• Bachelor's degree in related area and minimum five years of experience, including three in a lead/supervisory role or equivalent experience / training
• Minimum of 3 years of experience with human resources and risk management planning, financial analysis, interpretation, reporting, and presentation to internal leadership in a business or academic setting
• Broad expertise with pre- and post-award grants, contracts, and/or Memorandum of Understanding (MOU) management. Minimum 3 years of experience in financial oversight/fund accounting, monitoring program expenses, and developing and implementing financial strategies and projections
• Solid knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and / or personnel management within labor contract(s) and personnel policy
• Broad knowledge of financial analysis and reporting techniques, human resources, and risk management planning; and/or accounting and payroll
• Solid knowledge of common organization-specific and other computer application programs
• Solid interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling to effectively motivate others
• Solid skills to quickly evaluate complex issues and identify resolutions
• Solid organizational and customer service skills to effectively manage multiple priorities
• Proven experience in employee supervision and HR administrative functions such as hiring, disciplinary and termination actions
• Ability to effectively manage multiple priorities, prioritize projects and meet the demands of a fast-paced and dynamic work environment. Adaptable to quickly changing priorities
• Ability to work independently, complete projects in a timely manner, and prioritize multiple projects to ensure the completion of essential tasks by deadlines

Nice to Have

• Solid knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll