Admin Officer

Admin Officer

Location: Wuse 2, Abuja (FCT)

Employment Type: Full-time

Job Summary

• The Administrative Officer will be responsible for providing effective administrative and operational support to ensure the smooth and efficient running of the organisation.
• The role involves coordinating office activities, maintaining accurate records, supporting staff and management, managing administrative documentation, and ensuring compliance with established administrative procedures and policies.

Key Responsibilities

• Coordinate day-to-day administrative activities and ensure efficient office operations.

• Maintain accurate and up-to-date administrative records, files, registers, and databases.

• Prepare, process, and manage official correspondence, memos, reports, forms, and other administrative documents.

• Provide administrative support to management and various departments as required.

• Coordinate meetings, prepare meeting materials, take minutes, and follow up on assigned action points.

• Manage office supplies, stationery, equipment, and other administrative resources, ensuring timely replenishment.

• Liaise with internal departments, vendors, service providers, and external stakeholders on administrative matters.

• Support staff onboarding, documentation, and other employee-related administrative processes in collaboration with the HR Department.

• Maintain proper documentation and filing systems, both physical and electronic.

• Assist with travel arrangements, accommodation, logistics, and other administrative requirements for staff and visitors.

• Monitor office facilities and promptly escalate maintenance, repairs, security, and other operational issues.

• Support the administration of attendance records, leave documentation, staff movements, and other routine administrative activities where applicable.

• Assist in preparing periodic administrative reports and providing relevant data to management.

• Ensure administrative activities are carried out in line with company policies, procedures, and applicable regulations.

• Maintain confidentiality and proper handling of sensitive company and employee information.

• Support procurement and payment processes for routine administrative requirements, subject to approved procedures.

• Perform other administrative duties as assigned by the supervisor or management.

• Key Performance Indicators (KPIs)

• Timely and accurate processing of administrative documents and requests.

• Effective maintenance and retrieval of company records and documentation.

• Availability and proper management of office supplies and resources.

• Timely resolution and escalation of administrative and facility-related issues.

• Effective coordination of meetings, logistics, and administrative activities.

• Compliance with company administrative policies and procedures.

• Accuracy and timeliness of administrative reports.

• Quality of support provided to employees, management, and other stakeholders.

• Demonstrated confidentiality, professionalism, and responsiveness.

• Qualifications and Experience

• Bachelor’s Degree or HND in Business Administration, Public Administration, Management, or a related discipline.

• Minimum of 1–3 years of relevant administrative experience.

• Experience in a construction, engineering, corporate, or project-based environment will be an added advantage.

• Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.

• Good knowledge of office administration, records management, and document control practices.

• Strong organisational, communication, and interpersonal skills.

• Ability to manage multiple tasks, prioritise effectively, and work with minimal supervision.

Competencies:

• Administrative and organisational skills
• Attention to detail
• Effective communication
• Time management and prioritisation
• Record and document management
• Problem-solving skills
• Teamwork and collaboration
• Professionalism and confidentiality
• Proficiency in Microsoft Office
• Ability to work under pressure and meet deadlines.

Application Closing Date

30th October, 2026.