Admin Officer

Prowess Outsourcing Limited, a recruitment and consulting company, is recruiting suitably qualified candidates to fill the position below:

Job Title: Admin Officer

Location: Ikeja, Lagos

Employment Type: Full-time

Industry: Security Services

Job Summary

We are seeking a highly organised, proactive, and detail-oriented Admin Officer to support the smooth running of our administrative and business support functions. The ideal candidate should have good written and verbal communication skills, be proficient in preparing quotations, proposals, reports, and business correspondence, and be comfortable managing emails and day-to-day administrative activities.

Key Responsibilities

Quotations & Proposals:

• Prepare professional quotations, proposals, invoices, and other commercial documents.
• Review client requirements and ensure quotations accurately reflect requested services.
• Coordinate with the Operations and Finance teams to obtain relevant pricing and service information.
• Maintain proper records of quotations and proposals submitted to clients.
• Follow up on submitted quotations and proposals where required.
• Assist in preparing tender and business development documentation.

Email & Correspondence Management:

• Monitor and respond to official emails promptly and professionally.
• Draft business letters, memos, notices, reports, and other correspondence.
• Route enquiries and requests to the appropriate department for action.
• Maintain proper records of incoming and outgoing correspondence.
• Follow up on pending responses and ensure deadlines are met.

General Administration:

• Provide day-to-day administrative support to management and other departments.
• Maintain accurate and organised physical and electronic filing systems.
• Prepare reports, spreadsheets, presentations, and administrative documents.
• Schedule meetings and assist with meeting coordination.
• Maintain office supplies and monitor administrative inventory.
• Coordinate with vendors, service providers, clients, and other stakeholders.
• Assist with travel, logistics, documentation, and other administrative arrangements.
• Support the implementation of administrative policies and procedures.

Client & Stakeholder Support:

• Attend to client enquiries professionally and promptly.
• Assist with preparing client documentation and service-related correspondence.
• Maintain positive relationships with clients and external stakeholders.
• Escalate complaints or issues requiring management attention.

Records & Reporting:

• Maintain accurate administrative and client records.

• Prepare periodic administrative reports as required.

• Track pending tasks, requests, quotations, and correspondence.

• Ensure confidential company and client information is properly handled.

• Requirements & Qualifications

• Bachelor's Degree or HND in Business Administration, Management, Secretarial Studies, or a related field.

• 1–3 years of relevant administrative experience.

• Proven experience preparing quotations, proposals, business letters, and reports.

• Good experience managing and responding to professional emails.

• Strong Microsoft Office skills, particularly Word, Excel, and PowerPoint.

• Excellent written and verbal communication skills.

• Strong organisational and time-management skills.

• Previous experience in a security company will be an added advantage.

Preferred Candidate:

• The preferred candidate is a female professional with 1–3 years of administrative experience who is organised, articulate, computer-literate, commercially aware, and capable of handling multiple administrative responsibilities in a fast-paced environment.

Salary

N170,000 - N200,000 per month.

Application Closing Date

15th October, 2026.