Admin Officer

Admin Officer

Founded in 1980, GUO Transport Company Ltd. is a division of G. U. Okeke & Sons Ltd. A household name in the transportation industry and one of the largest provider of intercity and interstate transportation, serving more than 200 destinations across Nigeria and West Africa with a modern, environmentally friendly fleet.

The company has become an icon ...

Admin Officer

• Job Type Full Time
• Qualification BA/BSc/HND
• Experience 2 - 4 years
• Location Lagos
• Job Field Administration / Facilities

Job Description

• The Admin & Inventory Officer is responsible for ensuring the efficient administration of office operations while maintaining accurate inventory records and stock control processes.
• The role supports business continuity by coordinating administrative activities, managing inventory levels, and ensuring the availability of office and operational supplies.

Key Responsibilities

• Manage the receipt, storage, issuance, and reconciliation of inventory items to ensure stock accuracy and accountability.

• Maintain accurate inventory records using inventory management systems and Microsoft Excel.

• Conduct routine stock counts and periodic physical inventory audits, investigating and resolving discrepancies.

• Monitor inventory levels and initiate timely replenishment to prevent stock shortages or excess inventory.

• Receive, inspect, and verify incoming supplies against purchase orders and delivery documentation.

• Coordinate the issuance of materials and supplies to various departments while maintaining proper documentation.

• Prepare inventory reports, stock movement reports, and other management reports as required.

• Monitor office supply levels and coordinate procurement requests to ensure uninterrupted business operations.

• Maintain organized filing systems for administrative, procurement, and inventory documentation.

• Support vendor coordination for office supplies, equipment servicing, and administrative requirements.

• Ensure office facilities, equipment, and workspaces are properly maintained and functional.

• Coordinate routine maintenance and repairs of office equipment and liaise with external service providers where necessary.

• Assist in implementing administrative policies, procedures, and internal controls to improve operational efficiency.

• Ensure compliance with company policies relating to asset management, inventory control, and administrative processes.

• Support internal and external audits by providing accurate inventory and administrative documentation.

• Perform any other administrative or inventory-related duties as assigned by management.

• Technical & Professional Requirements

• Bachelor's Degree or HND in Business Administration, Supply Chain Management, Logistics, Accounting, or a related discipline.

• 2–4 years' experience in Administration, Inventory Management, Storekeeping, or a similar role.

• Strong knowledge of inventory control principles, stock management, and record-keeping practices.

• Experience using Microsoft Excel and inventory management software or ERP systems.

• Ability to prepare inventory reports, reconcile stock balances, and analyze inventory data.

• Good understanding of procurement and administrative processes.

• Excellent organizational, planning, and time-management skills.

• Strong numerical and analytical skills with keen attention to detail.

• Excellent verbal and written communication skills.

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

• High level of integrity, accountability, and confidentiality.

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)