About this role
Highlands Drinks Limited
Highlands is a Kenyan company manufacturing and marketing non-alcoholic beverages, with a history spanning 69 years. A Pioneer of the East African beverages industry, Highlands has been transformed from a small family factory to a category leader with an own-brand portfolio that spans the major beverage categories and consumer segments of the market.
Admin Coordinator
- Job Type Full Time
- Qualification BA/BSc/HND
- Experience
- Location Nyeri
- Job Field Administration / Facilities
Key Responsibilities
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Office Administration
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Oversee daily administrative operations across assigned offices.
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Supervise front office and reception services.
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Manage office supplies, consumables, and asset registers.
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Ensure proper documentation, filing systems, and administrative controls.
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Coordinate meetings and internal logistics.
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Visitor Management
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Oversee visitor reception and registration processes.
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Ensure visitor badges and access approvals are properly managed.
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Maintain accurate visitor logs for audit and security compliance.
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Coordinate executive and board-level visits.
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Ensure compliance with safety protocols for all visitors.
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Hygiene & Cleaning Oversight
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Supervise cleaning contractors and hygiene teams.
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Ensure offices and common areas meet cleanliness standards.
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Oversee waste management and pest control schedules.
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Conduct routine inspections and enforce hygiene standards.
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Travel & Accommodation Management
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Coordinate local and international travel arrangements.
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Manage flight bookings, hotels, transfers, and taxi services.
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Ensure compliance with travel policies and cost controls.
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Staff Experience & Workplace Support
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Support onboarding including workstation setup.
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Coordinate employee welfare and engagement initiatives.
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Maintain staff amenities and shared spaces.
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Vendor & Contractor Management
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Supervise service providers and ensure SLA compliance.
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Review vendor performance and support contract renewals.
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Compliance & Controls
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Manage petty cash and administrative budgets with accountability.
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Ensure compliance with company policies and regulatory requirements.
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Maintain documentation for audits and internal reviews.