About this role
Under the supervision of the Office Manager, the Admin Associate will support the HR and Admin team by performing a variety of standard administrative processes to ensure consistent service delivery as per assigned KPIs.
Key Responsibilities
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Provide administrative support to HR and Admin by
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· Front office management of guests, inductees and answering of calls,
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· Coordinate use of meeting rooms
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· Communicate and build rapport with suppliers
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· Manage inventory to ensure office supplies are consistently available
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· Maintain office cleanliness and repairs
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· Daily inspection of office environs
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· Ensure meals are prepared and served in a hygienic timely manner
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· Frequent catchups with office assistants to address matters of concern
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· Support sales with provision of samples for partners
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· Maintaining a contact sheet for all suppliers and facility maintenance personnel
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· Manage phone coverage
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· Manage correspondence/courier activities
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· Working on monthly newsletter
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· Ordering and dispatch of staff business cards, staff ID and welcome package when joining the company
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· Managing a tracker for Business cards and Staff ID that have been printed and dispatched
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· Managing flight and accommodation bookings.
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Any other duties as assigned by your supervisor.
Skills, Knowledge and Expertise
The ideal candidate:
· Has a degree/diploma qualification from a recognized institution preferably in Human Resources, Business Administration or any related field.
· Ability to multi-task and address competing priorities
· Goal-oriented and organized team player
· Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
· Excellent verbal & written communication skills
· Ability to work remotely under minimal supervision