About this role
About the Role We are seeking a highly organized Admin Assistant - Diagnostics to provide key administrative support to the ARC-OVR laboratory at Onderstepoort, Pretoria. This contract role focuses on streamlining office processes and ensuring timely handling of correspondence, meetings, and travel arrangements. What You'll Do
- Deliver top-notch administrative support to the laboratory, ensuring a high standard of service.
- Oversee office operations by creating, monitoring, and implementing processes to ensure timely and effective handling of the division's business, including instructions, correspondence, and appointments.
- Compile information and create supporting documents for meetings, presentations, and reports.
- Establish and manage proper record-keeping systems, including filing, retrieval, retention, storage, and destruction.
- Screen telephone calls, inquiries, and relay messages promptly and accurately.
- Implement systems to coordinate the flow of correspondence to and from the office.
- Manage incoming and outgoing correspondences, such as letters and memos, and take minutes as needed.
- Cultivate positive customer relations through effective communication and service.
- Provide high-quality general secretarial and administrative support, including diary management, travel arrangements and logistical support for the office's efficient functioning.
- Plan and coordinate meetings, workshops, teleconferences, video conferences, and other events, ensuring accurate minute-taking. What We're Looking For
- Diploma or Degree in Office Administration / Secretarial or equivalent qualification.
- Computer literacy and proficiency in MS Office.
- Knowledge of administrative processes.
- Good communication skills (verbal and written).
- Good interpersonal relation.
- High degree of integrity and tact to handle sensitive and classified information.