About this role
Admin Assistant
A critical support role ensuring smooth communication and administration between business development, procurement, logistics, finance, and clients.
Key Responsibilities
- Manage administration for business development teams and client controllers
- Ensure purchase orders are processed, tracked, and followed up correctly
- Communicate order status updates to team leaders and internal departments
- Coordinate with buyers and logistics teams regarding delivery status and shipment progress
- Ensure all order documentation is complete and properly filed before closing projects, including: Delivery Notes | MIGO Numbers | SAD500 Documents | DU Documentation | Clearing Documentation | Supplier Invoices | Client Documentation
- Maintain accurate filing systems and organised communication trails across all orders
- Help ensure smooth workflow between business development, buyers, OEM liaison, logistics, finance, dispatch, and clients
- Assist teams in keeping workflow systems updated and organised
- Report directly to the relevant Business Developer / Client Manager / Team Leader
Requirements
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Strong administrative and organisational skills
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Excellent communication and follow-up ability
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Ability to multitask in a high-pressure environment
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Attention to detail is critical
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Strong computer literacy and email management
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Team-oriented with a positive attitude
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