Admin and Facility Manager (M/F/D)

Admin and Facility Manager (M/F/D)

Coimbatore, Tamil Nadu, India

FORVIA HELLA is a listed international automotive supplier. As a company of the FORVIA Group, FORVIA HELLA stands for high-performance lighting technology and vehicle electronics and, with the Lifecycle Solutions Business Group, also covers a broad service and product portfolio for the spare parts and workshop business as well as for manufacturers of special vehicles. With currently around 34,000 employees at over 125 locations, the company is active worldwide and generated adjusted sales of €8.0 billion in the fiscal year 2025.

YOUR TASKS

• Manage end-to-end administrative operations, including office services, records management, correspondence, supplies, meeting facilities, and employee support.
• Oversee facilities management activities, including preventive maintenance, repairs, cleaning, utilities, workspace planning, and office relocations.
• Coordinate domestic and international business travel, including travel bookings, itineraries, travel expense administration, and traveler support.
• Manage visa, work permit, and immigration processes for employees and business travelers in collaboration with external advisors and relevant authorities.
• Source, evaluate, negotiate, and manage vendors for facility, administrative, travel, and professional services.
• Administer vendor contracts, service-level agreements, renewals, compliance documentation, and supplier performance reviews.
• Prepare and manage administrative and facilities budgets, monitor spending, process invoices, and identify cost-control opportunities.
• Ensure compliance with health and safety, fire protection, environmental, security, and workplace regulations.
• Develop and maintain emergency response, evacuation, incident reporting, business continuity, and workplace security procedures.
• Manage building access control, visitor processes, security systems, and coordination with building management and security providers.
• Maintain accurate records for assets, contracts, travel, immigration cases, maintenance activities, and compliance requirements.
• Collaborate with HR, Finance, IT, legal advisors, and business leadership to deliver efficient, compliant, and employee-focused workplace services.

YOUR QUALIFICATIONS

• Bachelor’s degree in Business Administration, Facilities Management, Operations, or a related discipline.
• 8–15 years of professional experience in administration and facilities management.
• At least 3–5 years of experience managing international travel, visa, and immigration processes.

Even if you do not meet all our requirements, do not hesitate to apply to us, because the further development of our employees is very important to us and opens up a wide range of opportunities for you in our company.

FORVIA HELLA stands for the variety of all employees. Inclusion and diversity are firmly anchored in our company culture. We are continuously looking for new team players and welcome applications from all interested parties, regardless of their ethical and social background, age, religion, gender, disability, sexual orientation or identity.

HELLA India Automotive Pvt Ltd.