Accounts Receivable Specialist

Accounts Receivable Specialist

Overview

We are looking for an Accounts Receivable Specialist to join a finance team in Denver, Colorado on a Long-term Contract assignment. This position focuses on keeping receivables accurate and current through payment application, account reconciliation, discrepancy research, and consistent client follow-up. The ideal candidate brings a hands-on approach to daily AR activity, works well independently, and can help strengthen processes while maintaining reliable financial records.

Responsibilities

• Oversee day-to-day accounts receivable operations, including posting payments, updating customer accounts, and supporting account clean-up efforts.

• Reconcile receivable balances, trust-related records, bank transactions, and internal system data to identify and correct inconsistencies.

• Investigate unapplied, misapplied, and aging payments, then determine proper allocation for outstanding balances, including older open items.

• Review banking activity each day and ensure cash receipts and related transactions are recorded accurately and promptly.

• Apply incoming payments according to established priorities, including first-in, first-out handling when appropriate.

• Communicate directly with clients regarding past-due invoices, payment issues, and open balance resolution.

• Create and manage a structured follow-up process for accounts nearing or exceeding 30 days outstanding.

• Maintain real-time tracking of receivables activity so payment application and account status remain current and accurate.

• Support historical research and reconciliation projects to resolve legacy issues and close open accounting questions.

• Contribute to process improvement efforts by helping document procedures and assisting with data-related or system implementation initiatives as needed.

• At least 2 years of experience in accounts receivable or a closely related accounting function.

• Practical knowledge of cash application, collections follow-up, billing support, and payment discrepancy resolution.

• Experience performing account reconciliations and researching variances across financial records.

• Proficiency with Excel, including PivotTables, VLOOKUPs, and standard formulas.

• Familiarity with QuickBooks is preferred.

• Exposure to trust account reconciliation is an advantage.

• Strong organizational, communication, and problem-solving abilities with careful attention to detail.

• Ability to work independently, manage priorities, and take ownership of receivables processes with limited supervision.