Accounts Receivable Specialist

Accounts Receivable Specialist

We are looking for an Accounts Receivable Specialist to support financial operations for a construction-focused organization in Waltham, Massachusetts. This Long-term Contract position is ideal for someone who brings strong experience in receivables, billing, and customer payment follow-up while maintaining accurate financial records. The role will focus on applying cash receipts, managing commercial collections, and ensuring account balances are current and properly documented.

Responsibilities

• Process customer invoices and maintain accurate accounts receivable records for ongoing projects and service work.

• Apply incoming payments promptly, reconcile cash activity, and investigate discrepancies to keep account balances accurate.

• Monitor outstanding receivables and communicate with commercial clients to secure timely payment on open balances.

• Prepare billing documentation, review account details, and resolve invoicing issues in coordination with internal teams.

• Track daily cash activity and update financial records to reflect payments, adjustments, and account status changes.

• Use QuickBooks and related accounting tools to manage receivables data, generate reports, and support routine account analysis.

• Assist with construction accounting activities by aligning customer billing and payment records with project-related financial requirements.

• Hands-on experience in accounts receivable, including billing, payment posting, and account reconciliation.

• Background in commercial collections with the ability to follow up professionally on outstanding customer balances.

• Proficiency in cash application processes and maintaining accurate records of daily cash activity.

• Working knowledge of billing functions and invoicing procedures within an accounting environment.

• Experience using QuickBooks for receivables tracking, reporting, and account maintenance.

• Familiarity with construction accounting practices and financial workflows tied to project-based business operations.

• Strong attention to detail, organizational skills, and the ability to manage multiple priorities effectively.