Accounts Receivable Clerk

Accounts Receivable Clerk

We are looking for an Accounts Receivable Clerk to support day-to-day billing and receivables activities for a multi-division organization. This permanent position focuses on accurate invoice processing, account follow-up, and financial record maintenance while partnering with project managers and internal departments. The ideal candidate brings a solid understanding of accounts receivable operations, works well in a high-volume transactional environment, and is ready to contribute to a growing accounting team.

Responsibilities

• Prepare and issue customer invoices for several business departments, ensuring accuracy in pricing, job details, and billing support documentation.

• Coordinate with project managers and internal teams to gather billing information, resolve discrepancies, and keep invoicing on schedule.

• Record receivable transactions in the general ledger and maintain organized financial records to support month-end activities.

• Perform account reconciliations and review open balances to identify and correct inconsistencies in customer accounts.

• Support commercial collections efforts by communicating with customers regarding past-due balances and following up on payment status.

• Assist with cash application activities as needed, including matching incoming payments to outstanding invoices and researching variances.

• Manage a steady monthly invoice volume while maintaining attention to detail and meeting established processing timelines.

• Contribute to corporate accounting operations by handling additional transactional tasks related to receivables and billing systems, including work within accounting software when applicable.

• At least 3 years of experience in accounts receivable, billing, or a closely related accounting function.

• Hands-on experience with invoice generation, account reconciliation, and receivables tracking in a high-volume environment.

• Knowledge of commercial collections practices and the ability to communicate professionally with customers and internal stakeholders.

• Familiarity with cash applications and payment posting processes.

• Ability to work across multiple departments and collaborate effectively with project managers and operations personnel.

• Strong attention to detail, accuracy, and organizational skills in a transactional accounting setting.

• Proficiency with accounting software and spreadsheets; experience with Deltek ComputerEase is a plus.