Accounts Payable Specialist

Accounts Payable Specialist

We are looking for a eager and fast aced Accounts Payable Specialist to join our team in Irvine, California. In this long-term contract position, you will play a vital role in managing and processing high-volume invoices while ensuring compliance with company policies and procedures. This role requires a proactive approach to problem-solving and excellent organizational skills to maintain accurate financial records.

Responsibilities

• Process a large volume of invoices, including PO-based, non-PO, and recurring invoices, with precision and adherence to company guidelines.

• Perform comprehensive 3-way matching by verifying purchase orders, receiving documentation, and invoices to ensure accuracy in pricing, quantities, and terms.

• Review invoices for proper general ledger coding, cost center allocation, tax compliance, and ensure routing for approvals according to company hierarchy.

• Investigate and resolve invoice discrepancies by coordinating with Purchasing, Receiving, Inventory Control, and vendors to reconcile issues.

• Conduct regular reviews of vendor statements to ensure all invoices are accounted for, processed, and paid on time.

• Support month-end closing activities by preparing accruals, reviewing aging reports, performing reconciliations, and reporting outstanding liabilities.

• Maintain organized digital records of invoices, purchase orders, receipts, and other supporting documentation in compliance with audit requirements.

• Utilize ORACLE systems effectively to process approvals and manage accounts payable workflows.

• Collaborate with internal teams to improve efficiency in invoice processing and payment cycles.

• Ensure compliance with internal controls and company policies throughout all accounts payable processes

• Proven experience in accounts payable, including processing high-volume invoices and performing 3-way matching.

• Strong understanding of general ledger coding, cost center assignments, and tax compliance.

• Must have Proficiency in ORACLE systems for accounts payable functions.

• Familiarity with automated clearing house (ACH) transactions and check runs.

• Ability to handle invoice approvals and resolve discrepancies efficiently.

• Excellent organizational skills to maintain accurate financial records and meet deadlines.

• Effective communication skills to liaise with vendors and internal teams.

• Knowledge of purchase orders and invoice processing workflows.