Accounts Payable / Payroll Associate

Accounts Payable / Payroll Associate

We are looking for an Accounts Payable / Payroll Associate to support high-volume financial operations. This position will manage end-to-end invoice processing and payroll administration across multiple worker classifications and states, helping ensure accuracy, timeliness, and compliance. The ideal candidate brings strong attention to detail, solid Excel skills, and hands-on experience working with both accounts payable and payroll systems. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs.

Responsibilities

• Process a high volume of vendor invoices from receipt through final payment, maintaining accuracy across full-cycle accounts payable activities.

• Review and assign proper coding to invoices, verify supporting documentation, and resolve discrepancies before payment is released.

• Coordinate routine check runs and other payment activities for a large vendor portfolio while meeting internal deadlines.

• Administer payroll for a multi-state workforce that includes contractors, hourly employees, salaried staff, and W-2 employees.

• Maintain payroll records in HRIS and related systems, ensuring employee pay data is complete, current, and compliant with applicable requirements.

• Use Excel to reconcile transactions, track payment and payroll activity, and prepare reports that support accounting operations.

• Work within NetSuite and other financial platforms to enter, update, and monitor accounts payable and payroll information.

• Partner with internal stakeholders and external contacts to address invoice, vendor, and payroll questions in a timely and thorough manner.

• At least 3 years of experience in accounts payable, payroll, or a closely related accounting support role.

• Demonstrated background handling full-cycle accounts payable in a high-volume environment.

• Experience supporting payroll for multi-state employee populations, including contractors and both hourly and salaried staff.

• Proficiency in invoice coding, invoice processing, and payment execution, such as check runs.

• Working knowledge of HRIS payroll systems and employer organization processes is preferred.

• Strong Microsoft Excel skills, including the ability to organize, reconcile, and analyze financial data.

• Experience using NetSuite or comparable accounting software to manage transactions and records.