Accounts Payable Executive

Job Description

Job Title: Accounts Payable Executive

Location: Gurgaon, India

Job type: Full time

Reports To: Manager, AP Global Shared Services

Role Overview

Trek Bicycle is a leading global manufacturer of innovative bicycles and bicycle accessories. We only build products we love, we are totally customer-focused, and we are changing the world by getting more people on bikes. To this end, we develop and produce innovative products with over 6,500 employees - and have been doing so for 50 years. You can find more information at www.trekbikes.com.

Trek would strongly disagree! We love finance and have fun while doing it!

Trek has an exciting opportunity for an Accounts Payable Executive to join our Global Shared Services team. This person is responsible for performing the day-to-day AP operations. Attention to detail in a fast-paced environment is essential in this position.

Key Responsibilities

• 2+ years’ experience in accounts payable processing/cash application/accounting experience.

• Process and validate vendor invoices, including PO and non-PO invoices.

• Perform two/three-way matching in tool for purchase order-based invoices.

• Ensure accurate invoice coding and allocation for business approval workflows.

• Prepare and support vendor payment runs.

• Manage new vendor creation and maintenance.

• Review and reconcile supplier statements with company records.

• Monitor and manage AP helpdesk mailboxes and invoice workflow queues.

• Investigate and resolve invoice discrepancies, exceptions and supplier inquiries.

• Support AP automation initiatives and identify opportunities for process improvements.

• Maintain compliance with company policies and internal controls.

• Administer SAP Concur platform and global corporate card programs.

• Manage Concur user account setup, maintenance, and troubleshooting.

• Review and process employee expense reports and cash reimbursements.

• Validate receipts, expense coding, tax treatment, and policy compliance.

• Administer physical, virtual, ghost, and international corporate cards.

• Coordinate card orders, replacements, cancellations, and account changes on portal.

• Serve as the primary point of contact for Concur-related enquiries and support tickets.

• Deliver employee training and guidance on Concur and expense policies.

• Create and maintain SOPs and process documentation.

• Reconcile corporate cards, expense reimbursement, and bank transactions.

• Prepare and distribute payroll, accounting, and employee expense reports.

• Support month-end close activities, accruals, and reporting requirements.

• Perform daily bank uploads and transaction reconciliations.

• Research and resolve payment, credit card, wire transfer and cash application exceptions.

• Assist with wholesale bank reconciliations and receipt allocations.

• Maintain accurate employee, vendor and cardholder master data across systems.

• Coordinate with Finance, Payroll, HR, Procurement and business stakeholders globally.

• Align Concur cardholder information with JD Edwards and Workday records.

• Participate in process optimization and continuous improvement initiatives.

• Perform additional shared services and finance-related responsibilities as assigned.

• Document and establish SOPs for all process activities at the operational level.

• Why Trek?

• Trek Bicycle in Fortune Rankings: (https://fortune.com/company/trek-bicycle/)

• Ranked 4 in Best Large Workplaces in Retail

• Ranked 19 in World’s 25 Best Workplaces

• Ranked 50 in Fortune 100 Best Companies to Work For

• Ranked 65 in Fortune 100 Best Companies to Work For – Europe

• GPTW (Great Place To Work) Certified (https://www.greatplacetowork.in/great/company/trek-bikes)

• Best Workplaces in Asia 2025

• Ranked 53 in top 100 India’s great mid-size workplaces 2026

• Flexible and fun company culture that values people, purpose, and performance

• A leadership team that supports autonomy and innovation

• A company that believes work should be fun, fulfilling, and impactful

• The chance to be part of something bigger - changing the world by getting more people on bikes

Trek India benefits:

• Group medical insurance floater policy that covers self, spouse, up to 4 children and dependent parents

• 18 Annual paid holidays

• Employee friendly leave policy: Maternity Leave, Paternity Leave, Compassionate Leave, Wedding Leave, Compensatory Leave in addition to Sick Leave, Casual Leave and Privilege Leave

• Tuition Fee Reimbursement up to INR 500,000 (Diploma, Undergraduate, Graduate & Master’s degree programs)

• 24/7 Employee Assistance Program (EAP) - confidential, work-based benefit that offers employees and their families free short-term counseling, referrals, and support for personal or work-related problems

• Annual paid time off for Charity work

• Employee Referral Bonus

• Employee Discounts on Trek products

• If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

• About Us

• Trek is a place where you’re valued for being you. If you’re really into bikes, that’s great. If you’re not (yet), that’s great too. Because there’s a lot more to Trek than bikes. Every person has a unique history and life experience to bring to the table. We respect that. It’s what makes us who we are.

• Trek was named to Fortune Magazine's list of Top 100 Best Companies to Work For.

• Learn more of why Trek is one of the top 100 Greatest Place to Work.

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